Payroll Specialist

Clarkson University•Potsdam, NY

9d•$21 - $26•Onsite

About The Position

Process bi-weekly payroll and maintain all paper and computer records for employees associated to payroll. Compute, process, generate and distribute bi-weekly payroll and reports. Input and maintain accurate PeopleSoft data pertinent to all payroll processes. Calculate and set up garnishments and voluntary deductions and remit promptly and appropriately. Setup and administer hourly employee records and paid time off in Kronos. Train employees and manager in proper use of Kronos. Process monthly paid Accounts Payable checks and outstanding check reports.

Requirements

High School Education
2-4 years payroll experience including calculation
Proficient use of PeopleSoft Payroll for North America
Proficient in Microsoft Word, Excel and Outlook
Ability to multi-task
Excellent oral/written communication skills
Above average time management and problem-solving skills including solution implementation
Ability to work independently and meet deadlines in a high stress environment with minimal supervision
Attention to detail and strict confidentiality required
Operate common office equipment including copier, adding machine and fax machine

Responsibilities

Responsible for the preparation & entry into the PeopleSoft HCM system high volumes of employee data, including hourly/salary data, tax data & banking information.
Process employee & student daily maintenance including new hires, garnishments, tax levies, voluntary deductions, court ordered deductions, etc. Ensures all deductions are properly and timely remitted.
Responsible for Paid Time Off set up and adjustments in Kronos timekeeping system. Daily assistance to managers and employees in researching & resolving questions and problems.
Troubleshoot issues concerning nightly and bi-weekly interfaces between Kronos and PS.
Assist Payroll Manager with set up and testing new departments, regulations and rules.
Assist with employee and manager training.
Analyze Kronos audit report and communicate noncompliance issues to managers.
Review student and employee bi-weekly paper timecards for accuracy. Follow up with supervisors for incomplete or inaccurate data. Manual data entry of these timecards to PS for payment.
Responsible for the accurate and timely distribution of bi-weekly paychecks.
Responsible for the processing of termination and off-cycle paychecks.
Responsible for calculation and completion of various government reports to include, bi- weekly NYS New Hire Report, monthly Department of Labor Report, etc.
Responsible for submission & verification of NYS PrompTax withholding amounts for bi-weekly payrolls. Keep accurate records for use in quarterly tax reporting.
Responsible for office supply inventory. Order & purchase supplies as needed. Submit completed Expense Report for Purchasing Card by required deadline.
Responsible for student and post-doc verifications. Assist HR dept with employee verifications.
Participate in all routine payroll processes. Perform other administrative tasks and special assignments as required.
Responsible for complete & accurate employee payroll files.
Responsible for processing W-2 and 1042 reprints.
Audits, adjusts and maintains sick/vacation/special personal leave records for all eligible employees including two levels of union benefits as well as non-union.
Responsible for set up & testing of Non-Resident Alien countries for year-end tax reporting in PS.
Assist non-resident alien faculty, staff and students in determining eligibility and completion of required documents for tax treaties.
Responsible for requests for lost or stolen payroll checks, stop payments and reissuing checks as needed.
Assist payroll manager in reconciliation of monthly operating account reconciliation.
Assist faculty, staff, students and non-university individuals and entities, as appropriate, in the procedural understanding and application of payroll and related human resources policies; advises employees on issues related to policies and resolves associated individual problems as required.