Payroll Specialist

MP Nexlevel•Annandale, MN

8d•Hybrid

About The Position

The Payroll Specialist will administer and maintain the electronic timekeeping system, enter data into payroll and administrative databases, and reconcile payroll prior to transmission. This role is responsible for processing payroll accurately and ensuring its timely completion for MP companies. The specialist will also handle manual checks, ACHs, and generate certified payrolls for prevailing wage jobs. Additionally, they will report monthly hours, wages, and payments to various Unions, manage the weekly submission of certified payroll reports across multiple states, and audit subcontractor certified payroll reports. Key responsibilities include determining payroll liabilities by inputting tax information, managing 401K transfers, direct deposits, child support, wage assignments, and garnishments. The role involves responding to customer inquiries, performing account balance and general ledger reconciliations, making journal entries, and assisting with audit preparations. Processing year-end reporting such as W-2s and W-2Cs is also part of the duties. The position requires strict adherence to data privacy and confidentiality policies.

Requirements

Associate or Bachelor’s degree with concentration in accounting/finance, or equivalent direct experience in payroll or accounting.
Experience in a payroll position in a fast-paced environment required.
Knowledge of accounting practices and procedures.
Knowledge of certified payroll principles, practices, regulations, laws, and prevailing wage statutes (Davis-Bacon Act).
Knowledge and understanding of tax reciprocity rules and regulations.
Ability to validate employee hours against wage determinations, trade classifications fringe allocations, and location-based rate schedules.
Strong written and verbal communication skills.
Attention to detail.
Organization skills.
Strict adherence to data privacy laws and internal company confidentiality policies.
Advanced Excel proficiency, including deep knowledge of VLOOKUP/XLOOKUP & Pivot Tables.

Nice To Haves

Knowledge of and experience with UltiPro Payroll Software System preferred.

Responsibilities

Administer and maintain electronic timekeeping system.
Enter data into payroll and administrative databases and software programs.
Reconcile payroll prior to transmission and validate confirmed reports.
Process payroll and ensure completion of payroll for MP companies in a timely manner.
Process manual checks or ACHs when necessary.
Generate and report certified payrolls for prevailing wage jobs.
Report monthly hours and wages along with payments due to various Unions.
Manage the preparation and weekly submission of certified payroll reports across multiple states.
Monitor and audit subcontractor certified payroll reports.
Determine payroll liabilities by entering federal, state, and local income and social security tax information, 401K transfers, direct deposits, child support, wage assignments and garnishments.
Respond to inquiries from internal and external customers; answer questions, provide documents, explain procedures, interpret policies, resolve discrepancies, and handle complex problems as they arise.
Perform account balance and reconcile general ledger regarding payroll transactions.
Make journal entries as required.
Assist in the preparation responses for examiners, auditors, or external/internal audit.
Process accurate and timely year-end reporting when necessary (W-2, W-2C, etc.).
Other duties as assigned.