Payroll Specialist- Hybrid

Menzies Aviation•Grapevine, TX

2d•Hybrid

About The Position

The Payroll Specialist will be responsible for all aspects of multi-state payroll processing, ensuring compliance with federal, state, and local regulations. This role will act as a subject matter expert for payroll inquiries, contribute to departmental strategy, and maintain payroll processing documentation. The ideal candidate will be proficient in Excel and have working knowledge of UltiPro (Ultimate Software). Experience with US, Bermuda, Jamaica, and St. Martin payroll is required.

Requirements

Minimum of three years in a Payroll Specialist role encompassing multi-state (including Puerto Rico and Guam preferred), unions payroll administration as well as wage attachments and tax reconciliations utilizing an In-House HCM System.
Ability to multi-task, manage time and accept changing priorities.
Exceptional customer service skills.
Strong organization skills, attention to detail and follow through to resolve any outstanding issues.
Strong written and verbal communication skills; appropriately communicates across all levels.
Ability to adapt to changing environment and support of multiple locations.
Ability to analyze/interpret data and take appropriate action.
Must be available and flexible to work variable hours including weekends and holidays when needed.
Advance proficiency in UltiPro (Ultimate Software) preferred.
Advance knowledge of MS Office (Excel, Word, and PowerPoint).
Strong analytical and problem-solving skills.
Uses time effectively and efficiently, concentrating efforts on the more important priorities.
Maintains calm under pressure. Can be counted on to hold things together during tough times.
Is personally committed to and actively works to continuously improve himself/herself and understands that different situations and levels may call for different skills and approaches.
Carry out all activities of the role and processing activities (as above) as directed by the Company through its policies, procedures, and training to ensure the success of the operation including the following: Full compliance: Federal, state, and local payroll regulations, Training, Equal Opportunities, Harassment, Data Protection, Security.
Remain up to date with all notices relating to policies and procedures.
Remain up to date with all relevant operational, systems and training.
Maintain a safe and secure working environment at all times.
Comply with the Company’s open, fair, and honest reporting culture.
Professional demeanor required.
Respectful and collaborative approach.
Clear and honest communication.
Proactive and driven.
Flexible and understanding of changing priorities, situations, and audience.
Confident and focused.

Nice To Haves

Experience with US, Bermuda, Jamaica, and St. Martin payroll.

Responsibilities

Ensure compliance with federal, state, and local government mandates related to wage requirements.
Operates as the subject matter expert and escalation point to resolve issues.
Ensure accurate processing of payrolls.
Review and balance payroll reports and time files for accuracy before processing.
Analyze payroll issues and recommend corrective actions.
Understand proper taxation of employee and employer paid benefits.
Process correct garnishment calculations and compliance.
Keeps detailed and organized payroll records.
Conduct regular audits of all payroll records.
Resolves payroll discrepancies by collecting and analyzing information.
Respond to employee inquiries regarding payroll issues or concerns.
Knowledge of reconcile general ledger regarding payroll transactions.
Maintains employee confidence and protects payroll operations by keeping information confidential.
Effectively manage and build excellent working relationships.
Exceptional customer service skills.
Collaborate with Benefits, HR, Operations, Accounting and Finance to resolve issues.