Payroll Specialist - Hybrid (On-Site / Remote)

Spero Health, INC.•Brentwood, TN

4d•Hybrid

About The Position

Spero Health is seeking a Payroll Specialist to join their team in Brentwood, TN. This role supports the mission of "Saving Lives, Instilling Hope and Restoring Relationships" by processing biweekly, multi-state payroll and monthly expense reimbursements. The ideal candidate is financially minded, highly organized, and possesses a proven record of payroll experience. This position requires a high level of integrity and professionalism, with the ability to maintain strict confidentiality of company payroll and accounts payable information. The role offers a hybrid schedule with a combination of on-site and remote work days.

Requirements

Associate’s Degree with Business, Accounting or Finance concentration required.
Minimum 3-5 years’ progressive experience in Payroll and Accounts Payable processing positions in a multi-state company setting.
Proficient in all aspects of multi-state payroll processing, payroll withholding management and payroll tax reporting compliance.
Proficient in computerized payroll and accounts payable system operations.
Intermediate to advanced knowledge of MS Office applications (Excel; Word; Outlook)
Strong interpersonal skills with ability to communicate issues, answer inquiries and resolve teammate questions regarding payroll matters.
Proficient in computerized payroll system operations and management
Ability to read, analyze, and interpret company invoices and determine appropriate GL classification for expense reimbursement processing.
Capacity to perform mathematical calculations, percentage allocations, and quantitative reconciliations of payroll and accounts.
Ability to cultivate positive, professional relationships with other members of the accounting team.
Ability to prioritize tasks on the fly, have a flexible workflow as urgent issues arise, and work well on a deadline.

Nice To Haves

Bachelor’s Degree in Business Administration, Accounting or Finance preferred.
Experience with Paylocity (Company HRIS/payroll system) a plus.
Experience with Expensify expense reporting system a plus.

Responsibilities

Perform all daily payroll department functions.
Responsible for all payroll tax activities, including compliance with local, state and federal regulations and filing local, state, and federal payroll tax returns.
Responsible for reconciliation of all payroll tax withholding and expense accounts to payroll system.
Develop and control all tasks necessary to accomplish the organization's payroll processing objectives, including relationships with internal and external auditors and state and federal agencies.
Manage workflow (timesheets, etc.) to ensure all payroll transactions are processed accurately and timely.
Reconcile payroll prior to transmission and validate output reports.
Remit voluntary benefit contributions (401k, HSA, and other benefits).
Process garnishment calculations, compliance response and remittances.
Assist with the posting of payroll journal entries.
Audit and reconcile payroll withholding, clearing and accrual accounts for all companies.
Research and respond to employee inquiries in a timely manner.
Responsible for training on payroll, timekeeping, and expense reimbursement processes, and be a resource for inquiries regarding payroll and related expenses.
Assist HR with complying with federally mandated annual benefit reporting.
Code reimbursement for accounting to correct GL expense accounts.
Prepare and balance payroll summaries, W-2 forms, ensuring accuracy of outside payroll processor.
Coordinate the distribution and mailing of earnings statements.
Assist Director of Accounting with other payroll-related duties.