Payroll Specialist - Hybrid (On-Site / Remote)

Spero Health•Brentwood, TN

4d•Hybrid

About The Position

Spero Health is seeking a Payroll Specialist to join our awesome team in Brentwood, TN! This role has a hybrid schedule with a combination of both on-site and remote work days. This position is for a Payroll Specialist who supports the mission of “Saving Lives, Instilling Hope and Restoring Relationships” in an integrated team with patients receiving counseling, case management and medically assisted treatment. Spero Health believes better outcomes are achieved when you treat the whole person, through integrated care. If you are looking for a career where you can make a difference in someone's life, Spero Health is the right place for you! GENERAL PURPOSE OF THE JOB: The Payroll Specialist is a key member of the accounting department, processing biweekly, multi state payroll and monthly expense reimbursements. Critical to the position is a high- level of organization and process management capability and willingness to grow with the company. As such, the Payroll Specialist is a financially minded individual with a proven record of payroll experience. The Payroll Specialist is responsible for performing all biweekly, monthly, quarterly, and annual payroll processing functions, including account reconciliation and tax reporting oversight. The Payroll Specialist is responsible for processing payments and managing timely payment of company reimbursements. The Payroll Specialist must possess a high level of integrity and professionalism, with ability to maintain strict confidentiality of company payroll and accounts payable information.

Requirements

Associate’s Degree with Business, Accounting or Finance concentration required.
Minimum 3-5 years’ progressive experience in Payroll and Accounts Payable processing positions in a multi-state company setting.
Proficient in all aspects of multi-state payroll processing, payroll withholding management and payroll tax reporting compliance.
Proficient in computerized payroll and accounts payable system operations.
Intermediate to advanced knowledge of MS Office applications (Excel; Word; Outlook)
Strong interpersonal skills with ability to communicate issues, answer inquiries and resolve teammate questions regarding payroll matters, as well as, Proficient in computerized payroll system operations and management
Ability to read, analyze, and interpret company invoices and determine appropriate GL classification for expense reimbursement processing.
Capacity to perform mathematical calculations, percentage allocations, and quantitative reconciliations of payroll and accounts.
Ability to cultivate positive, professional relationships with other members of the accounting team.
Ability to prioritize tasks on the fly, have a flexible workflow as urgent issues arise, and work well on a deadline.

Nice To Haves

Bachelor’s Degree in Business Administration, Accounting or Finance preferred.
Experience with Paylocity (Company HRIS/payroll system) a plus
Experience with Expensify expense reporting system a plus

Responsibilities

Perform all daily payroll department functions.
Responsible for all payroll tax activities, including compliance with local, state and federal regulations and filing local, state, and federal payroll tax returns.
Responsible for reconciliation of all payroll tax withholding and expense accounts to payroll system
Develop and control all tasks necessary to accomplish the organization's payroll processing objectives, including relationships with internal and external auditors and state and federal agencies.
Manage workflow (timesheets, etc.) to ensure all payroll transactions are processed accurately and timely.
Reconcile payroll prior to transmission and validate output reports.
Remit voluntary benefit contributions (401k, HSA, and other benefits).
Process garnishment calculations, compliance response and remittances.
Assist with the posting of payroll journal entries.
Audit and reconcile payroll withholding, clearing and accrual accounts for all companies.
Research and respond to employee inquiries in a timely manner.
Responsible for training on payroll, timekeeping, and expense reimbursement processes, and be a resource for inquiries regarding payroll and related expenses.
Assist HR with complying with federally mandated annual benefit reporting.
Code reimbursement for accounting to correct GL expense accounts.
Prepare and balance payroll summaries, W-2 forms, ensuring accuracy of outside payroll processor.
Coordinate the distribution and mailing of earnings statements.
Assist Director of Accounting with other payroll-related duties.