Payroll Specialist

Treewalk Consulting

About The Position

Treewalk is an entrepreneurial accounting firm headquartered in Vancouver with offices across Canada. The Payroll Specialist administers payroll for multiple clients in the United States and Canada, maintains client salary databases, and applies knowledge of Canadian payroll laws and regulations. The role reports directly to the Accounting Manager and works closely with other accounting professionals. The position includes processing payroll, maintaining payroll records and controls, preparing payroll reporting and reconciliations, resolving payroll issues, and monitoring legislative changes. It also involves onboarding clients to the payroll system, recommending best practices, and performing basic bookkeeping for clients. Treewalk describes its workplace as flexible, collaborative, and organized around a holacratic system of organizational governance.

Requirements

At least 2 years of payroll experience.
Experience processing payroll for employees in a non-unionized environment, including both salaried and hourly employees.
Experience with one or more payroll and electronic timekeeping software packages, such as QuickBooks Time, ADP, and Ceridian.
Intermediate to advanced proficiency in Excel.
Proficiency working in a digital, paper-free environment.

Nice To Haves

Additional bookkeeping experience.
Payroll certification, such as PCP.

Responsibilities

Prepare and process accurate, timely payrolls in compliance with employment agreements and Canadian Revenue Agency (CRA) guidelines.
Maintain the integrity of the payroll database and ensure compliance with established procedures and internal controls.
Prepare timely and accurate year-end reporting, including T4As and T4s.
Resolve employee and system issues and liaise with Human Resources on payroll-related matters.
Record payroll, expenses, and allocations accurately in the accounting system.
Reconcile and report payroll-related government remittances accurately and on time.
Maintain government accounts in good standing throughout the year.
Monitor changes to federal and provincial legislation affecting payroll and advise management when action is required.
Ensure compliance with legislation and organizational policies and procedures.
Perform ad hoc duties, including employment contract creation and other projects as required.
Prepare month-, quarter-, and year-end payroll reconciliations, working papers, analyses, and reports.
Onboard new clients to the payroll system and recommend best practices.
Perform basic bookkeeping tasks for various clients.