Payroll Specialist

Bay Ship & Yacht Co.•Alameda, CA

29d•Onsite

About The Position

Bay Ship & Yacht Co. is a modern shipyard located on the waterfront of San Francisco Bay, providing dry-docking and repair services to a wide range of commercial and government vessels. We are growing and seeking motivated individuals to join our team. With over 30 years of experience, we are a premiere shipyard on the West Coast looking for a productive Payroll Specialist to join our growing organization. The Payroll Specialist will be responsible for processing payroll for Bay Maritime Group companies (Bay Ship & Yacht Co. and Svendsen's Bay Marine Industrial Supply), ensuring accuracy and timeliness of weekly payroll. This role also involves managing and maintaining all payroll-related databases, reports, files, and records.

Requirements

Minimum +5 years in-house full cycle payroll processing experience.
Proficiency in handling federal, state and local payroll filings and California state benefits knowledge.
Must be experienced in handling 401k, garnishments, and all other wage deductions.
Experienced in reconciliation of king Monthly, annual filings, issuing of 4W, 1094/1095 reporting.
Excellent verbal communication skills in English.
Some bilingual abilities in Spanish or Vietnamese.

Responsibilities

Accurately input and process employee timecards daily.
Ensure that all time is posted to valid job and phase codes.
Reconcile payroll hours and make necessary corrections before the weekly payroll is processed.
Generate and distribute weekly labor reports to managers in compliance with company procedures.
Ensure data is current and accurate.
Process corrections to inaccurate paychecks.
Maintain and manage all employee payroll issues ensuring all proper documentation and requirements are collected and verified.
Prepare and post the weekly payroll check run; enter the check total in the Bank Books spreadsheet.
Post weekly payroll burden to the general ledger.
Post Payroll Allocation to the general ledger.
Calculate, deposit and post weekly federal and state payroll taxes to accounts payable module.
Prepare and process employee federal and state wage garnishments and communicate to accounts payable for disbursement in compliance with company procedures.
Set up, process, and manage employee direct deposit of payroll to bank accounts.
Perform the weekly transfer of employee deferral funds to the 401(k) retirement fund.
Maintain the employee vacation accrual database current; include the tracking of when accrual should begin.
Perform reconciliation and prepare reports as requested.
Provide support to employees regarding questions or concerns relating to compensation, benefits, or other issues relating to payroll.
Provide support to company managers by researching, preparing reports, and documentation for labor-related questions.
Work closely with Senior Accountant in the management of the payroll bank account.
Prepare worker’s compensation wage reports for disability as required.
Prepare employment verifications.
Administer payroll and workers’ compensation audits as required by agencies and service providers.
Adjust and correct labor postings to the job cost system as necessary.