Payroll Specialist

Personnel Commission•Madera, CA

6d•Onsite

About The Position

Under the general direction of the Business Manager, Supervisor of Payroll, or Chief Financial Officer, the Payroll Specialist processes all phases of payroll, responds to complex and unusual payroll problems and computational questions, ensures compliance with mandated requirements, and maintains confidential employee records. The incumbents in this classification provide the school community with payroll services, which directly support student learning and achievement.

Requirements

High School diploma or equivalency.
Three (3) years of increasing responsibility in payroll, accounting, bookkeeping, or other areas as appropriate.
Twelve (12) units in college-level study in business administration, accounting, bookkeeping, and related fields, which require computer applications from an accredited college or university, can be substituted for one year of experience.
Pass the District’s applicable proficiency exam for the job class with a satisfactory score.
After an offer of employment, obtain Criminal Justice and FBI Fingerprint Clearance.
After an offer of employment, obtain Negative TB test result plus periodic post-employment retest as required (currently every four years).
After an offer of employment, obtain Pre-employment physical exam.
Accounting and bookkeeping principles and practices
Basic math, including calculations using fractions, percentages, and/or ratios
English usage, grammar, punctuation, and spelling
Relevant software applications, including advanced spreadsheet applications
Codes/laws/rules/regulations/policies related to accounting and payroll
Personnel processes and practices
Apply district, state, and federal policies and regulations
Read and understand complex, multi-step written and oral instructions
Gather, collate, classify and/or analyze data
Prepare and maintain written reports and accurate records
Work with a wide diversity of individuals and diverse groups in a variety of circumstances
Present information orally and in writing to others
Problem solve with data and situations, identifying issues and creating action plans
Meet deadlines and schedules and set priorities
Work as part of a team
Maintain confidentiality
Show attention to detail
Provide quality customer service
Develop and maintain effective work relationships

Responsibilities

Assists auditors by providing supporting documentation and/or information.
Assists with preparing reports (e.g., state labor reports, benefit, gross to net calculations) to provide written support and/or convey information.
Compiles payroll information related to work assignments to provide required documentation and/or process information.
Distributes payroll and other documents (e.g., sub-tracking, new/change forms, flyers).
Informs other staff and/or outside parties regarding procedural requirements to process transactions.
Maintains a variety of payroll information, files, and records to ensure the availability of documentation and compliance with established policies and regulatory guidelines.
Monitors assigned payroll activities and/or components (e.g., leave time, work location) to ensure compliance with established financial, legal, and/or administrative requirements.
Participates in unit meetings, in-service training, and workshops.
Prepares written materials and electronic payroll information to document activities, provide references, convey information, and comply with established financial, legal, and/or administrative requirements.
Processes payroll-related data (e.g., timesheets, withholding information) to update information, authorize timely payment, and/or comply with established payroll practices.
Reconciles payroll account balances to maintain accurate account balances and comply with established guidelines.
Researches and resolves discrepancies in payroll and/or benefit information and/or documentation (e.g., timesheets, leave time, benefit provider/s, withholding, and salary status) to ensure the accuracy of records, employee payments, and adherence to procedures prior to processing.
Responds to inquiries regarding payroll procedures (e.g., wage levies and garnishments, savings, contributions, direct deposits) to provide necessary information for making decisions, assist employees, take appropriate action, and/or comply with established fiscal guidelines.
Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit and the District, including various mandatory district trainings.