Payroll Specialist

Stephens College•Columbia, MO

14d•Onsite

About The Position

The Payroll Specialist is responsible for supporting accurate and timely payroll processing for the College. This position maintains payroll records, processes payroll data, assists with deductions and withholdings, responds to routine employee payroll questions, and coordinates with Human Resources and Finance to resolve payroll discrepancies. Performs other duties related to the primary scope of the position as required. This position is permanent, part-time (20 hours/week).

Requirements

High School diploma or equivalent required.
Minimum of two years' payroll experience, preferably in higher education.
Excellent interpersonal, verbal, and written communication skills.
Working knowledge and use of Microsoft Excel, Word, and Mail Merges.
Ability to organize and prioritize tasks to meet deadlines.
Can work independently as well as with others, while maintaining a high level of confidentiality.

Nice To Haves

Certified Payroll Professional preferred.

Responsibilities

Interface with timecard managers and staff as necessary to resolve identified issues and to ensure accurately processed payrolls
Collect bi-weekly timecard information and review for completeness, accuracy and proper authorization
Edit reported hours to HR policies to ensure compliance
Process employee change forms as it relates to pay
Input and process bi-weekly and monthly payroll through outside vendor
Prepare/generate all relevant payroll registers and reports for approval
Serve as liaison between the organization and payroll processing service as subject matter expert in platform use and functionality
Review and verify all interim and annual payroll reports are complete and submitted timely through payroll processing service
Collaborate with payroll processing service to administer garnishments levied against employees and served upon the college
Submit 403b contributions and any necessary payroll adjustments
Optimize the accuracy and efficiency of paid time off accrual and usage tracking
Audit paid time off accrual balances
Identify and resolve discrepancies in paid time off balances
Conduct paid time off adjustments as needed
Provide reporting information for regulatory compliance and risk management
Maintain data in payroll system necessary to facilitate ACA reporting.
Produce reports essential for Third Party Administrator to produce annual 5500.
Maintain accurate records to file EEO-1 report.
Participate in audits, i.e., retirement plan, worker's compensation.
Maintains human resource records both paper and electronic files to protect sensitive employee information, assisting in regulatory compliance and reducing litigation risks.
Maintain accurate and up-to-date payroll records.
Ensure payroll information aligns with HRIS and Finance records.
Assist with maintaining employee payroll data, including pay rates, deductions, tax status, direct deposit information, and other payroll-related information.
Retain payroll documentation according to established recordkeeping procedures.
Creates favorable and productive relationships with internal and external customers to support employee engagement.
Participates in coordinating staff and organizational events.
Communicates payroll policies and practices clearly, fostering trust and understanding.
Works with other departments to ensure cross-functional support.
Updates job knowledge by staying current on changes in labor laws, tax regulations, and compliance requirements to minimize risk and ensure accurate payroll processing.