Payroll Specialist

Encore Fire Protection•Pawtucket, RI

46d•Hybrid

About The Position

Payroll at Encore moves quickly. With weekly payroll cycles, multiple states, unique job types, prevailing wage requirements, and a steady stream of timecards, accuracy and timing are everything. That’s why we are looking for a Payroll Specialist who enjoys staying organized, solving problems early, and keeping payroll running smoothly behind the scenes. You will support all phases of weekly payroll across our growing workforce, ensuring codes are correct, hours are clean, laws are followed, and employees get exactly what they earned. It is a detail-heavy role that requires focus, consistency, and a knack for spotting errors that others might miss. If you are the type of person who notices a wage code mismatch before the system even loads, or who can look at a timecard and immediately see what does not belong, you will thrive here.

Requirements

Two to three years of payroll experience, preferably in a construction, service-based or multi-state environment.
Experience with certified payroll, prevailing wage, or labor-intensive payroll processes.
Proficiency in Excel including formulas, pivot tables, and organized data management.
Familiarity with payroll systems; SAGE experience is a plus.
Strong attention to detail with the ability to manage weekly deadlines consistently.
Clear and professional communication skills with the ability to support employees and internal teams.
A proactive, accountable mindset with the desire to improve processes and maintain high accuracy.

Nice To Haves

You have a bachelor’s degree in Business, HR, Accounting, Finance, or a related field.
You have experience working in a private equity-backed environment or within a scaling, growth-oriented business.

Responsibilities

Process timely and accurate weekly payroll including hours collection, wage calculations, adjustments, and distribution.
Reconcile timecards across multiple offices and ensure hours are coded accurately and compliant with wage laws.
Maintain secure and accurate payroll records including rate changes, deductions, and vacation balances.
Serve as the go-to resource for employee payroll questions and provide timely, clear, helpful support.
Manage payroll deductions including benefits, garnishments, and levies.
Partner with HR and Finance to ensure employee data is accurate and aligned across systems.
Assist with identifying opportunities for process improvements, automation, and reporting enhancements.