Payroll Specialist - Baxter Shared Services

Baxter Shared Services • Omaha, NE

1h • Hybrid

About The Position

The Payroll Specialist processes multi-location payroll with a high degree of accuracy, confidentiality, and attention to detail. Serves as a trusted payroll resource for employees, managers, and dealership leadership by providing exceptional customer service, resolving payroll inquiries, and ensuring compliance with company policies and federal and state laws.

Requirements

• Must be at least 18 years of age and have a valid driver’s license to operate a motor vehicle
• Bachelor’s degree or equivalent experience required.
• Must maintain confidentiality, ability to handle multiple projects, ability to meet deadlines and deliver excellent customer service skills.

Nice To Haves

• Previous Paylocity experience preferred.

Responsibilities

• Performs timely and accurate payroll data entry and maintenance within Paylocity, including employee changes, timekeeping adjustments, historical corrections, and payroll-related updates while ensuring data integrity.
• Provides exceptional customer service and support to employees, managers, and dealership leadership regarding payroll inquiries, pay plans, commissions, bonuses, garnishments, and other payroll-related matters.
• Administers employee garnishments in compliance with applicable federal, state, and local regulations.
• Processes manual checks, stop payments, voids, direct deposit reversals, and retroactive pay adjustments in accordance with established procedures.
• Performs payroll audits and reviews before and after payroll processing to identify errors, discrepancies, compliance risks, and payroll exceptions. Researches findings, resolves issues, and ensures payroll accuracy and compliance with company policies and applicable laws.
• Reviews and audits time and attendance records, partnering with managers and controllers to resolve missing punches, timecard discrepancies, minimum wage exceptions, and other payroll-related issues.
• Collaborates with dealership leadership regarding payroll-related requests, including pay plans, commissions, bonuses, and other compensation matters.
• Assists with employment verification requests and maintains payroll records through document scanning, filing, and organization.
• Partners with Human Resources on benefits administration, new hire processing, and employee data maintenance.
• Identifies payroll process improvement opportunities and escalates concerns or compliance risks to management as appropriate.
• Performs additional duties, special projects, and responsibilities as assigned.

Benefits

• Competitive Pay: Commensurate with experience
• Flexible Work Schedule: Monday - Friday: Flexible hours between 7am-6pm; 1-day remote work upon demonstrating proficiency in the role
• Comprehensive Benefits Offering: Market-leading medical plans including PPO, HSA, and FSA options; Multiple Dental (includes orthodontics) and Vision plans; Varying Vacation and Sick Leave available Day 1; 4 Week-Paid Parental Leave available Day 1; 401(k) Match with 100% vesting after 1 year and immediate eligibility at age 18; Short- and Long-Term Disability options; Accident and Critical Illness Plans; Basic Life, Pet, Legal, & Identity Insurance
• Training and Development Opportunities for All Employees
• Extensive Employee Discounts: Vehicle purchases, parts, service, hotels, travel, and more
• Educational Reimbursement: General and specialized technical automotive degrees
• Employee Assistance Programs
• Paid Holidays: New Year’s Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Thanksgiving, Christmas Eve, & Christmas Day

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level