Payroll Specialist

Aston Carter • Seattle, WA

7d • $35 - $40 • Hybrid

About The Position

Our client, a highly respected and growing organization in Seattle, is seeking an experienced Payroll Specialist to support payroll operations for approximately 200 employees across multiple states. This is an excellent opportunity for a payroll professional looking to combine technical expertise with career growth in a collaborative, people-focused environment.

Requirements

• 3+ years of payroll processing experience
• Experience processing multi-state payroll
• Hands-on experience with Paylocity
• Payroll tax compliance experience, including 941 filings
• Experience with Deltek, preferably Deltek Vantagepoint
• General Ledger experience, including reconciliations and journal entries
• Experience supporting month-end close activities
• Strong understanding of payroll deductions, benefits administration, and payroll accounting
• Advanced proficiency with Microsoft Excel
• Experience reviewing and reconciling employee timesheets
• Exceptional attention to detail and ability to manage multiple priorities and deadlines

Nice To Haves

• Bachelor's degree in Accounting, Business, or a related field
• Experience within Architecture, Engineering, Construction (A/E/C) or other project-based organizations

Responsibilities

• Process monthly and semi-monthly payroll for approximately 200 employees
• Review, approve, and post employee timesheets while ensuring payroll accuracy and compliance
• Partner with Human Resources on employee changes, new hires, terminations, and payroll deductions
• Execute multiple payroll cycles each month within established deadlines
• Process and reconcile payroll transactions with a high degree of accuracy
• Manage payroll tax compliance, including 941 filings and related reporting requirements
• Ensure timely payroll tax payments, returns, and benefit funding submissions
• Maintain and support payroll systems, including tax jurisdictions, earning codes, deduction codes, and reporting enhancements
• Reconcile payroll-related general ledger accounts and prepare journal entries
• Assist with month-end and year-end close activities
• Prepare payroll reports, compensation analyses, and financial reporting
• Maintain payroll records in compliance with company policies and regulatory requirements
• Collaborate with Finance and HR teams to improve payroll processes and reporting

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level