Payroll Specialist

Midwest Services Group•Vandalia, IL

24d

About The Position

Our people are at the heart of what we do - they make Midwest Services Group a leading provider of safe and quality contractor services in the Oil and Gas and Renewable Energy Industry. Since 2009, our capabilities have continued to expand, leading to opportuities of growth in key roles to our Midwest Team. Payroll Specialist The Payroll Specialist will support the accurate and timely processing of weekly payroll for our field-based workforce. This role will be responsible for payroll processing, reporting, compliance support, and payroll-related employee services across multiple states. The Payroll Specialist will work closely with Payroll, HR, Operations, and Accounting to ensure employee setup, timecard review, union reporting, deductions, certified payroll, and job-specific payroll requirements are completed accurately and in accordance with applicable deadlines.

Requirements

Minimum of 2 years payroll experience required
Multi-state payroll experience required
High attention to detail with strong organizational, problem-solving, and follow-through skills
Ability to manage multiple deadlines across payroll cycles, union reporting, jurisdictional requirements, and audits
Understanding of payroll deadlines, compliance obligations, and reporting requirements
Strong communication skills, supporting field employees, leadership and internal departments

Nice To Haves

Construction payroll experience
Experience with union reporting, certified payroll, and prevailing wage reporting
Experience with construction payroll systems such as ADP, HeavyJob, or similar platforms

Responsibilities

Support full-cycle weekly payroll processing for union and non-union field employees across multiple states
Review, audit and process employee timecards in partnership with the Payroll Manager, including researching and correcting discrepancies
Complete verification of employee requests
Complete monthly union reporting while maintaining compliance with due states and remittance requirements
Set up employee insurance deductions and other payroll-related deductions as needed
Maintain and update union rates, classifications, deductions, and out-of-state payroll requirements
Research payroll requirements for new state setups and project locations
Assist employees with payroll questions and corrections
Support certified payroll reporting and prevailing wage compliance
Partner with HR, Payroll, Operations, and Accounting to ensure accurate employee setup, classifications, deductions, and cost tracking
Support active construction operations and large field workforce