Payroll Specialist

Tailwind Deli News & Gifts Inc•Wilmington, NC

6d•Onsite

About The Position

We are seeking an experienced and detail-oriented Payroll Specialist to join our growing Payroll team. The Payroll Specialist will play a key role in the accurate and timely preparation, processing, reconciliation, and documentation of biweekly payroll for hourly and salaried employees across multiple locations. The Payroll Specialist is responsible for supporting multi-location payroll operations for hospitality and airport concession locations across multiple states. This role ensures accurate payroll processing, employee data maintenance, compliance with wage and hour laws, and coordination between operations, HR, and accounting teams. The ideal candidate is highly detail-oriented, organized, and comfortable working in a fast-paced environment with large volumes of payroll and reporting data. The Payroll Specialist will also assist in training staff on payroll procedures and systems, with a strong focus on using ADP Workforce Now.

Requirements

2+ years of payroll, accounting, HR, or administrative experience preferred
Experience with multi-state payroll strongly preferred
Understanding of wage and hour laws and tax regulations
Hospitality, restaurant, airport, or retail payroll experience is a plus
Strong proficiency in Google Sheets, Excel, ADP, TEAMWORK or similar preferred
High attention to detail and ability to manage large volumes of data accurately
Strong organizational and communication skills
Ability to work independently and prioritize deadlines
Knowledge of payroll laws, wage compliance, and payroll tax practices preferred

Responsibilities

Assist Payroll Manager in processing biweekly payroll for hourly and salaried employees across multiple locations and states
Review timecards, labor reports, payroll adjustments, tips, bonuses, and deductions for accuracy
Investigate and resolve payroll discrepancies, missed punches, and employee inquiries
Maintain payroll spreadsheets, Google Sheets trackers, and reporting documentation
Support audits and prepare payroll documentation and reports as requested
Ensure confidentiality and security of employee payroll information
Support year-end payroll processing including W-2 preparation and filing
Maintain and update payroll records, including new hires, terminations, salary changes, and deductions
Ensure compliance with applicable labor laws, tax regulations, and company policies
Calculate wages, overtime, and quarterly and annual bonuses
Manage payroll-related deductions such as benefits, taxes, and garnishment
Reconcile payroll accounts and resolve discrepancies
Work with accounting to post each payroll to the general ledger
Respond to employee inquiries regarding payroll, taxes, and deductions
Collaborate with HR and Finance teams to ensure accurate employee data
Review payroll-related Google Sheets and support documentation prior to payroll processing.
Review employee time and attendance information and identify discrepancies requiring correction.
Ensure payroll is processed according to established payroll calendars and deadlines.
Follow established payroll checklists and procedures for every payroll cycle.
Assist in developing and maintaining Payroll Standard Operating Procedures (SOPs).
Assist with developing payroll checklists, verification tools, workflows, and controls.
Assist with creating and updating SOPs annually to reflect updates in software functionality or labor laws.