Payroll Specialist

Traylor Bros. Inc.•Evansville, IN

About The Position

The Payroll Specialist is responsible for compiling and maintaining payroll data and running payroll. The role processes weekly and bi-weekly payroll, maintains employee payroll information, handles payroll tax reporting, supports year-end payroll documentation, and performs union-related payroll duties. The position also answers employee questions about payroll options and performs other related duties as required.

Requirements

High school diploma or equivalent.
At least 1 year of experience in the field or a related area.
Familiarity with standard concepts, practices, and procedures.
Knowledge and basic understanding of payroll and payroll tax laws.
Experience in payroll tax reporting and compliance using ADP.
Knowledge of administrative and clerical procedures and systems, including word processing, managing files and records, and office procedures and terminology.
Ability to maintain a high level of accuracy when preparing and entering financial data.
Ability to maintain confidentiality.
Excellent interpersonal skills.
Team-building skills.
Customer service skills.
Analytical and problem-solving skills.
Decision-making skills.
Effective listening skills, including giving others full attention, understanding their points, and asking questions as appropriate.
Organizational skills.
Effective written and verbal communication skills.
Proficiency with accounting, spreadsheet, word-processing, and email programs.
Time-management skills.

Nice To Haves

Bachelor’s degree.

Responsibilities

Make required changes to employee information, such as address changes, withholdings, and regular deductions.
Enter time and process weekly and bi-weekly payroll.
Prepare and distribute payroll checks on appropriate dates as directed, along with payroll registers as necessary.
Prepare and file federal and state payroll tax withholding returns.
Assist with preparing year-end documents such as W-2 forms.
Set up new state withholding accounts.
Prepare manual payroll checks as required in cases of payroll errors or terminations.
Prepare and submit union fringe benefit reports to the proper fund office.
Create union pay tables in the payroll system.
Assist with union audits.
Maintain a calendar of scheduled pay increases and dates when employees are to be added to benefit programs requiring payroll deductions.
Explain payroll options, such as direct deposit, to employees.
Transmit information or documents using a computer, mail, or facsimile machine.
Perform other related duties as required.