Payroll Specialist

MacDonald-Miller Facility Solutions • Seattle, WA

3d • $30 - $40 • Onsite

About The Position

At MacDonald-Miller Facility Solutions (“MacMiller”), the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With over 1,600 employees across 13 offices, the company offers a breadth and variety of work. They have a history of exceeding customer expectations and executing with distinction, handling tough projects including new construction, special projects, service, building performance, and energy and sustainable solutions. The company values Collaboration, Dedication, Safety, Community, Innovation, and Fun. The Payroll Specialist role is a detail-oriented position supporting certified payroll and prevailing wage compliance activities within a highly regulated construction environment. This role is a crucial supporting function on the Payroll Team, assisting with certified payroll documentation, union compliance requirements, and related payroll processes. The Payroll Specialist reports to the Payroll Manager and is part of a collaborative Payroll Team, interacting with employees, project teams, and leadership throughout the organization.

Requirements

• 1–3+ years of payroll experience, preferably in a construction, union, or multi-state environment.
• Familiarity with union payroll concepts such as wage rates, fringes, and deductions.
• Experience working with payroll systems and payroll reporting tools.
• Strong attention to detail and ability to follow established processes.
• Ability to meet deadlines and work with confidential information.
• Clear, professional communication and customer service skills.
• Reliable and accountable.
• Detail-focused and compliance-driven.
• Calm and methodical under deadline pressure.
• Collaborative and team-oriented.
• Willing to learn and ask questions when needed.
• Motivated by ensuring payroll accuracy and compliance in a highly regulated environment.
• Motivated by working closely with a knowledgeable and collaborative payroll team.
• Motivated by supporting employees and project teams through dependable payroll operations.
• Motivated by contributing to an organization that values transparency, integrity, and teamwork.

Nice To Haves

• Exposure to certified payroll and public works reporting (hands-on experience preferred but not required).

Responsibilities

• Assist in the preparation, review, and submission of certified payroll reports in accordance with federal, state, and local public works requirements including Davis-Bacon and prevailing wage laws.
• Support ongoing compliance efforts by helping ensure payroll data aligns with contract and wage determination requirements.
• Help support payroll processes related to union agreements, including wage rates, fringe benefits, deductions, and required reporting.
• Assist in gathering documentation and responding to union-related payroll inquiries.
• Assist with filing intents for public works projects and submitting affidavits for service work accurately and on time.
• Help maintain organized project and certified payroll documentation.
• Partner with the Payroll Team to research and help resolve weekly payroll exceptions, discrepancies, and retroactive adjustments.
• Maintain organized payroll records to support internal reviews, union inquiries, and external audits.
• Assist with document requests and compliance documentation as needed.
• Respond to employee payroll inquiries with professionalism and clear communication, escalating complex issues when necessary.
• Cross‑train to provide payroll processing backup coverage to ensure uninterrupted payroll operations.

Benefits

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees