Payroll Specialist

Helix Electric • Cedar Rapids, IA

4d

About The Position

Helix Electric, founded in 1985, is one of the nation’s largest electrical contracting companies. The Payroll Specialist completes in-house weekly payroll for more than 500 employees across multiple states, supporting private and prevailing-wage construction projects. The role is responsible for accurate, compliant payroll processing and related employee, timekeeping, and payroll-data administration.

Requirements

• At least 3–5+ years of full-cycle weekly multi-state payroll experience.
• Bachelor’s degree in Business or Accounting, or an equivalent combination of education and work experience.
• Working knowledge of U.S. multi-state payroll and payroll tax rules and regulations.
• Experience with ERP systems and reporting functions.
• Proficiency with Microsoft applications and Adobe or Bluebeam applications.
• Ability to provide excellent customer service and work effectively in teams to establish and maintain working relationships.
• Ability to maintain confidentiality and use appropriate judgment when handling sensitive data.
• Ability to thrive in a fast-growing environment where change is normal, multitask, and switch quickly between projects.
• Strong organizational skills.
• Energetic and dedicated approach to work.
• Strong attention to detail and accuracy.

Nice To Haves

• Familiarity with certified payroll reporting.
• Familiarity with MS Office and CMiC, including garnishments, tax, and W-2 year-end statements.

Responsibilities

• Process weekly multi-state payroll for more than 500 employees and ensure integrated processes operate effectively.
• Coordinate with Benefits and HR team members to complete onboarding from the HRIS into the payroll system.
• Review, interpret, and maintain garnishments, levies, and child support orders in accordance with federal, state, and local regulations.
• Audit periodic Employee Self-Service updates, including W-4s, direct deposit forms, state withholding forms, and change-of-address forms.
• Process employee PAFs and VOEs, including transfers, promotions and rate changes, allowances, and status changes.
• Track timesheets and follow up with employees and managers to ensure timely entry and approval.
• Process termination PTO payouts, weekly layoff checks, and missed hours as manual checks.
• Audit and correct imported payroll CSV files before transmission and posting to ensure accurate pay, benefit, and tax calculations.

What This Job Offers

• Job Type: Full-time