Payroll Specialist

Stanford Medicine Children's Health • Palo Alto, CA

1d • $39 - $49 • Onsite

About The Position

The Payroll Specialist is responsible for various payroll processes, including providing assistance in inquiries, policies and calculations and as an escalation resource for processing. This role supports ensuring payroll accuracy through detailed review, reconciliation, and validation of payroll data prior to and after payroll processing. The Payroll Specialist partners with HR, managers, and employees to resolve payroll issues and maintains payroll data integrity with payroll and timekeeping system.

Requirements

• Associates degree in accounting or business administration with a focus in accounting.
• Three (3) years payroll experience with audit or validation responsibilities.
• Experience with California payroll practices in healthcare, union or high-volume payroll environment.
• Ability to maintain confidentiality with sensitive information.
• Ability to plan, organize, prioritize, multi-task and meet deadlines.
• Ability to work effectively with individuals at all levels of the organization.
• Knowledge of intermediate mathematics.
• Knowledge of computer applications related to payroll processing.
• Knowledge of federal and state tax withholding rules and procedures.
• Knowledge of Payroll terminology and methods.
• Knowledge of Payroll systems and strong Excel skills.

Responsibilities

• Completes processing of biweekly payroll by managing workflow to ensure payroll transactions are processed timely and accurately.
• Perform routine payroll audits for accuracy and payroll compliance.
• Review timecards for completeness and accuracy prior to payroll processing.
• Validate overtime, premium pay, shift differentials, and on-call pay.
• Respond to payroll inquiries related to pay discrepancies, taxes and deductions.
• Audits off cycle checks prior to processing.
• Processes special adjustments and corrections.
• Creates reports as requested by manager or business partners to support audits.
• Responds to all audit's requests, internal and external.
• Investigates outstanding unclaimed property and payroll checks.
• Processes accurate and timely year-end reporting when necessary (W-2, W-2c, etc.).
• Documents and updating payroll procedures and processing checklists
• Interprets Wage Garnishments and calculate appropriate deductions to be withheld
• Prepares W-2Cs for employees.
• Posts processing report downloads and distribution to various partners
• Conducts audits before and after processing
• Educate employees and managers on payroll processes and deadlines.

Benefits

• Benefits Eligible: Yes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree