Payroll Specialist

Aston Carter•Bartlett, IL

1d•Onsite

About The Position

The Payroll Specialist is responsible for ensuring the accurate and timely processing, printing, and distribution of payroll checks across all divisions. The role involves completing and filing all required payroll tax reports and performing accounting procedures related to payroll, in accordance with company policies and procedures. The department consists of three employees who execute weekly payroll operations.

Requirements

2-4 years of payroll experience
Bilingual English/Spanish
Proficiency in payroll systems
Strong knowledge of payroll tax and compliance
Experience in employee-facing payroll support

Nice To Haves

HR-related experience beyond payroll
Union payroll experience
1099/Contractor payroll experience
Exposure to accounting or payroll reporting
High attention to detail and confidentiality
Strong organization and time management skills
Independent judgment and problem-solving skills
Clear and adaptable communication
Collaborative team player
Reliability and deadline discipline

Responsibilities

Verify all payroll changes from various locations and enter them into the master file in the computerized system.
Write up and enter any payroll adjustments such as garnishments, deductions, wage assignments, vacation checks, bonus checks, and advances into the computerized system.
Process all timecards, check for accuracy, and prepare for entry into the computerized system.
Enter all payroll data into the computerized system.
Utilize all software systems, including but not limited to Paycom and contract systems.
Print checks and generate all associated payroll reports.
Ensure the completion and maintenance of all required records, filings, and reports related to payroll.
Ensure timely filing of all required government forms and reports.
Prepare and post all weekly information such as holidays and vacations.
Complete all monthly, quarterly, and yearly reports and filings.
Ensure status changes and audits of time records are accurate and resolve any discrepancies.
Respond to payroll questions and concerns of employees, researching records and involving other resources/staff as needed.
Stay updated with HR payroll policies and public policy changes affecting payroll rules and guidelines.
Coordinate with the HR Manager regarding payroll-related administration requirements and individual employee payroll needs.
Prepare and send out all union dues and update rates according to the contract.
Learn and master the in-house timecard system and train employees on its use.
Understand the 1099 process, as the position requires working with contractors during the snow removal season.