Payroll Specialist - Certified Payroll

Pillar Innovations•Grantsville, MD

1d•Remote

About The Position

Beitzel Corporation is an Industrial Construction and Service Company with over 50 years of experience in the Energy, Mining, Industrial Construction, Aggregate, and Renewables Industries. The Corporate Headquarters are located in Grantsville, MD with several offices throughout the country. The company promotes continuous learning, diverse work opportunities, flexibility, defined career path advancement, full benefits, and a variety of apprenticeship/continuing education programs. They pride themselves on the versatility of their skillsets and the variety of services provided to customers, maintaining a high level of respect and dignity for employees, customers, and communities. They also provide a flexible work-life balance. Beitzel Corporation is a diverse and rapidly growing company continually on the lookout for emerging markets and opportunities. Employees are encouraged to maintain a positive, can-do attitude and a strong sense of ambition and safety. Openings for experienced workers and training for entry-level positions are always available. The Payroll Specialist will prepare, submit, and track certified payroll reports for all prevailing wage projects across the company. With training and experience, the role will expand to include prevailing wage setup in Vista and progress toward full payroll processing capabilities. This role supports all major payroll functions and requires proficiency in Certified Payrolls and familiarity with Beitzel Corporation and Pillar Innovations products and services. The individual must be flexible and willing to work extended hours as needed. This role operates in a fully remote work environment.

Requirements

1–3 years of payroll processing experience, certified payroll reporting, knowledge of state and federal payroll regulations, or a satisfactory combination of experience and training that demonstrates the ability to perform the duties of this position
High School Diploma or equivalent required
Must have proven ability to deal sensitively with confidential material and use a high level of discretion and professionalism
Strong technical skills are required, including the ability to perform data file imports, navigate computer systems effectively, and use Excel spreadsheets and Outlook email with confidence
Must possess strong mathematical and analytical skills – testing required during final candidate assessment
Ability to communicate effectively (both verbally and in writing) and to represent the company in a professional, competent, and courteous manner – testing required during final candidate assessment
Proficient in organizational skills with a high level of attention to detail and accuracy
Demonstrated ability to excel under pressure and to meet deadlines
Ability to coordinate with cross-functional teams to accomplish common goals
Must be able to effectively adapt to ever-changing and ever-emerging needs of the organization
Completion of a thorough background and pre-employment drug and alcohol screening
Participation in random, post-accident and reasonable suspicion drug and alcohol testing as requested

Nice To Haves

Associate degree in Accounting or Business–Related discipline preferred
Familiarity with Viewpoint preferred but not required

Responsibilities

Prepare certified payroll reports (e.g., WH‑347 forms) according to federal, state, and local regulations
Submit certified payroll reports to general contractors, government agencies, or online compliance systems (e.g., LCP Tracker, Dili, Empact, Reunion)
Respond promptly to inquiries from auditors, project owners, or general contractors regarding submitted reports
Work closely with Payroll, Apprentice Program Manager, and Project Management to ensure wage/classification accuracy and timely submission of documents
Ensure compliance with Davis‑Bacon, state prevailing wage laws, and project‑specific wage determinations
Learn the weekly payroll process to assist or cover other Payroll Processors
Manage weekly, monthly, quarterly, and annual filings with Federal, State and Local tax authorities as well as remittances for wage garnishments, unemployment insurance, etc.
Complete and submit state unemployment separation notices
Complete Verifications of Employment
Assist with Onboarding, Offboarding, and updating employee information

Benefits

Employees are beneficial owners through an ESOP (Employee Stock Option Plan) that works through a qualified retirement plan.
Comprehensive Benefits
Medical, Dental, & Vision Insurance with Rx Coverage
Life insurance
401(k) retirement plan with Company Match
Short/Long term disability
Paid time off (as outlined in the applicable Benefit's Summary)
7 paid holidays
Paid lodging, per diem, and transportation provided for out-of-town work
Employee focused work environment
On-the-job mentoring and training
Internal job postings
Performance and salary reviews
Employee feedback program
Safety-first and drug free work environments
Bonuses and incentives for working safely
Company provided tools and basic safety equipment
PPE allowances with no restrictions on vendors
Weekly pay with premium pay for Sundays and holidays
Overtime available as applicable
Advancement through tailored employee career paths
Financial tools/programs to help employees reach financial goals, manage money, get out of debt, and save for the future
Scholarship opportunities for dependent children
Applicant may also receive additional compensation based on the Company and individual's performances