Payroll Specialist 2

Villara Building Systems•McClellan Park, CA

1d•$26 - $29•Onsite

About The Position

Villara is the largest residential mechanical contractor in California, specializing in HVAC, plumbing, and solar systems for homes and apartments. We are seeking a detail-oriented and dependable Payroll Specialist to assist with the weekly payroll processing for 600 – 800 employees. This role is crucial in ensuring timely and accurate payroll, making a significant difference for families across Northern California. You will be part of a team-centered, highly respected company with a strong commitment to its employees.

Requirements

Minimum of 3 years previous experience in Payroll
High School Diploma or equivalent
Excel experience is required.
Solid mathematics skills and good number sense
Ability to multi-task and handle a large volume payroll.

Nice To Haves

Dayforce experience is a huge plus
Previous experience in construction
College education is a plus
General knowledge of accounting practices.
Previous construction experience is preferred but not mandatory.
Bilingual English/Spanish is very positive.

Responsibilities

Maintain thorough knowledge of MyVillara, SAP CATS, and Dayforce Payroll; use each of these systems on a daily or weekly basis to deliver timely, accurate payrolls.
Review time entries for reasonableness. Identify potential errors and anomalies and advise relevant team members for prompt correction.
Upload and transfer time between MyVillara, SAP, and Dayforce. Enter time manually when necessary.
Enter additional forms of compensation, including commissions, auto allowances, and additional pay types. Review time records for missed or incorrect meal period compliance.
Review and approve employee withholding and direct deposit forms and related documentation.
Analyze draft payroll results, including gross pay, benefit deductions, tax withholding, and garnishments for reasonableness. Research and resolve all discrepancies, anomalies, and errors or immediately escalate to Payroll Department Lead if unable to promptly resolve.
Apply knowledge of multi-state wage and hour laws for all states in which Villara employees work to accurately validate overtime and double time calculations. Immediately advise the Payroll Department Lead of any identified errors.
Calculate all items required for accurate final pay related to employee separations.
Process manual checks (e.g. adjustments, final checks, etc.) as required.
Generate and analyze Dayforce Payroll reports to support payroll operations and management requests.
Respond promptly to employee, supervisor, and manager payroll-related inquiries. Resolve employee issues where possible.
Support department and company-wide audits as requested.
Maintain all time and payroll records, reports, and documentation in accordance with Villara and regulatory requirements.
Utilize Microsoft Teams, Outlook, Excel, and Word effectively in daily work.
Utilize solid mathematics skills and good number sense—able to identify when a number or calculation in clearly or likely incorrect.
Actively engage in training, coaching and professional development opportunities, incorporating feedback to improve performance.