Payroll Specialist 2

Villara•McClellan Park, CA

About The Position

Villara is seeking a detail-oriented and dependable Payroll Specialist to assist with weekly payroll processing for 600–800 employees. The role uses MyVillara, SAP CATS, and Dayforce Payroll to deliver timely, accurate payrolls. Dayforce experience and previous experience with construction and high-volume payroll are advantageous. The Payroll Specialist reviews and validates time entries and payroll results, coordinates corrections, processes compensation and manual checks, and supports employee separations and final pay. The role also responds to payroll inquiries, generates reports, supports audits, and maintains records and documentation in accordance with company and regulatory requirements. The position requires effective use of Microsoft Office tools, strong mathematics and number sense, and active participation in training, coaching, and professional development.

Requirements

At least 3 years of previous payroll experience.
High school diploma or equivalent.
Excel experience.
General knowledge of accounting practices.
Ability to multitask and handle a high-volume payroll.
Solid mathematics skills and good number sense.
Ability to use Microsoft Teams, Outlook, Excel, and Word effectively.

Nice To Haves

College education.
Previous experience with Dayforce.
Previous construction experience; preferred but not mandatory.
Bilingual English/Spanish ability.

Responsibilities

Maintain thorough knowledge of MyVillara, SAP CATS, and Dayforce Payroll, using the systems daily or weekly to deliver timely, accurate payrolls.
Review time entries for reasonableness, identify potential errors and anomalies, and advise relevant team members so they can be corrected promptly.
Upload and transfer time between MyVillara, SAP, and Dayforce, and enter time manually when necessary.
Enter additional compensation, including commissions, auto allowances, and other pay types.
Review time records for missed or incorrect meal-period compliance.
Review and approve employee withholding and direct-deposit forms and related documentation.
Analyze draft payroll results, including gross pay, benefit deductions, tax withholding, and garnishments, for reasonableness.
Research and resolve discrepancies, anomalies, and errors, or promptly escalate issues that cannot be resolved to the Payroll Department Lead.
Apply knowledge of multi-state wage and hour laws to validate overtime and double-time calculations, and immediately advise the Payroll Department Lead of identified errors.
Calculate items required for accurate final pay related to employee separations.
Process manual checks, including adjustments and final checks, as required.
Generate and analyze Dayforce Payroll reports for payroll operations and management requests.
Respond promptly to employee, supervisor, and manager payroll inquiries and resolve employee issues where possible.
Support department and company-wide audits as requested.
Maintain time and payroll records, reports, and documentation in accordance with company and regulatory requirements.
Use Microsoft Teams, Outlook, Excel, and Word effectively in daily work.
Use mathematics skills and number sense to identify calculations that are clearly or likely incorrect.
Participate in training, coaching, and professional development, incorporating feedback to improve performance.