Payroll Specialist

First Montgomery Group•Collingswood, NJ

5d•$70,000 - $80,000•Onsite

About The Position

First Montgomery Group (FMG) is a family-owned real estate organization that has been building, developing, owning, and managing residential communities since 1986. From its headquarters in Haddon Township, it supports apartment communities and the teams who keep them running. FMG values integrity, quality work, and investing in its people. The Payroll Specialist is responsible for accurate, timely payroll processing for employees across the corporate office and multifamily properties, including leasing, maintenance, and management staff. The role works closely with Accounting, Human Resources, and property managers to ensure employees are paid correctly and payroll records are compliant and well documented.

Requirements

3–5 years of payroll experience, preferably with a multi-entity or multi-location employer.
Working knowledge of federal and New Jersey payroll tax and wage and hour regulations.
Experience with Paychex Flex or a comparable payroll platform.
Intermediate Excel skills, including lookups and pivot tables.
Strong attention to detail and ability to manage recurring deadlines.
Discretion in handling confidential employee information.

Nice To Haves

Pennsylvania and Delaware payroll experience.
Familiarity with property management or accounting software such as Realpage.
Associate’s or bachelor’s degree in accounting, business, or a related field.
FPC or CPP certification.

Responsibilities

Process biweekly payroll for corporate and site-level employees across multiple properties and legal entities.
Review and verify timekeeping data, including hourly, overtime, on-call, and emergency maintenance hours, and resolve discrepancies with supervisors.
Maintain employee payroll records, including new hires, terminations, pay rate changes, deductions, garnishments, and direct deposit updates.
Administer benefit deductions, 401(k) contributions, and other withholdings in coordination with HR.
Allocate payroll costs to the correct properties, departments, and general ledger accounts, and prepare payroll journal entries.
Reconcile payroll accounts and assist with month-end close.
Support quarterly and year-end reporting, including W-2s and multi-state tax filings for New Jersey, Pennsylvania, Delaware, and other applicable states.
Respond to employee payroll questions promptly and professionally.
Assist with audits, workers’ compensation reporting, and compliance with federal, state, and local wage and hour laws.
Identify opportunities to improve payroll processes and system efficiency.