Payroll Specialist

AMERICAN LEARNING•Plantation, FL

6d•Onsite

About The Position

The Payroll Specialist is responsible for all phases of payroll processing, maintenance of related records, and associated duties for all companies. The position works under the direction and supervision of the Executive Director of Human Resources to carry out financial management and fiscal control policies and activities for administration. This is an in-person, on-site role at American Heritage Schools’ Broward Campus. ADP experience is highly preferred.

Requirements

High school degree or equivalent required.
Working knowledge of the ADP payroll system.
Knowledge of federal and state payroll requirements.
Ability to maintain confidentiality and discretion with sensitive information.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Working understanding of payroll principles, practices, and procedures.
Excellent time management skills and a proven ability to meet deadlines.
Ability to function well in a high-paced and sometimes stressful environment.
Proficient computer skills, including Mac and Google.

Nice To Haves

Bachelor’s degree preferred.
At least two years of related experience preferred.
Experience with ADP is highly preferred.

Responsibilities

Deliver timely and accurate bi-weekly and monthly payroll input through ADP for all companies.
Process annual bonuses accurately and on time.
Maintain payroll information in the ADP database, including reviewing and entering timesheets and verifying check registers, labor distribution, taxes, pension, and employee deductions.
Serve as the primary employee contact for time, attendance, payroll issues, and questions.
Track employee work hours with supervisors and update records when employee status changes.
Check and audit timekeeping records for compliance with established standards.
Coordinate with department heads bi-weekly to ensure employee timekeeping records are accurate.
Prepare teacher and teacher assistant contracts, as well as stipend contracts, for the upcoming school year.
Prepare and submit bi-weekly 401(k) reports and funds for all companies and prepare yearly reports as needed.
Process wage garnishments, pay levies, and other court-ordered involuntary wage withholdings.
Work with ADP on technical issues involving the time reporting system.
Process year-end reports and distribute and reconcile W-2 information and health care values.
Ensure federal ACA filing deadlines are consistent with W-2 and 1099 reporting.
Work with the Benefits Administrator to maintain accurate health-related payroll deductions.
Maintain and audit employee vacation and personal time accrual balances in ADP.
Prepare and coordinate supplemental information that affects employee gross payroll throughout the school year.
Maintain accurate deductions for employee benefits, including insurance, 401(k), and state- or federally mandated levies or deduction orders.
Process 401(k) enrollments and changes.
Maintain accurate employee counts for service pins and bonuses.
Make bank deposits for the Business Office as needed.
Provide customer assistance in the Business Office.
Serve as the primary contact for governmental agencies.
Perform other related duties as assigned.

Benefits

100% free tuition for eligible children of employees.
50% discount on Summer Education for eligible children of employees.
Free Summer Day Camp for eligible children of employees while the employee works over the summer.
Free early care and after-care for eligible children of employees while the employee works.
Yearly bonuses.
401(k) with partial employer match after one year of employment.
Health, dental, and vision insurance.
Supplemental insurance plans available.
Pet insurance options.
Short-term and long-term disability options.
Life insurance at no cost to the employee.
Affordable company housing when available.
Additional earnings available through the Tutoring Department and Summer Education Programs.
Free continuing education available.