Payroll Specialist

Clarkson University • Potsdam, NY

11d • $21 - $26 • Onsite

About The Position

Process bi-weekly payroll and maintain all paper and computer records for employees associated to payroll.

Requirements

• High School Education
• 2-4 years payroll experience including calculation
• Proficient use of PeopleSoft Payroll for North America
• Proficient in Microsoft Word, Excel and Outlook
• Ability to multi-task
• Excellent oral/written communication skills
• Above average time management and problem-solving skills including solution implementation
• Ability to work independently and meet deadlines in a high stress environment with minimal supervision
• Attention to detail and strict confidentiality required
• Operate common office equipment including copier, adding machine and fax machine

Responsibilities

• Compute, process, generate and distribute bi-weekly payroll and reports
• Input and maintain accurate PeopleSoft data pertinent to all payroll processes
• Calculate and set up garnishments and voluntary deductions and remit promptly and appropriately
• Setup and administer hourly employee records and paid time off in Kronos
• Train employees and manager in proper use of Kronos
• Process monthly paid Accounts Payable checks and outstanding check reports
• Responsible for the preparation & entry into the PeopleSoft HCM system high volumes of employee data, including hourly/salary data, tax data & banking information.
• Process employee & student daily maintenance including new hires, garnishments, tax levies, voluntary deductions, court ordered deductions, etc.
• Ensures all deductions are properly and timely remitted.
• Responsible for Paid Time Off set up and adjustments in Kronos timekeeping system.
• Daily assistance to managers and employees in researching & resolving questions and problems.
• Troubleshoot issues concerning nightly and bi-weekly interfaces between Kronos and PS.
• Assist Payroll Manager with set up and testing new departments, regulations and rules.
• Assist with employee and manager training.
• Analyze Kronos audit report and communicate noncompliance issues to managers.
• Review student and employee bi-weekly paper timecards for accuracy.
• Follow up with supervisors for incomplete or inaccurate data.
• Manual data entry of these timecards to PS for payment.
• Responsible for the accurate and timely distribution of bi-weekly paychecks.
• Responsible for the processing of termination and off-cycle paychecks
• Responsible for calculation and completion of various government reports to include, bi- weekly NYS New Hire Report, monthly Department of Labor Report, etc.
• Responsible for submission & verification of NYS PrompTax withholding amounts for bi-weekly payrolls.
• Keep accurate records for use in quarterly tax reporting.
• Responsible for office supply inventory.
• Order & purchase supplies as needed.
• Submit completed Expense Report for Purchasing Card by required deadline
• Responsible for student and post-doc verifications.
• Assist HR dept with employee verifications
• Participate in all routine payroll processes.
• Perform other administrative tasks and special assignments as required.
• Responsible for complete & accurate employee payroll files
• Responsible for processing W-2 and 1042 reprints
• Audits, adjusts and maintains sick/vacation/special personal leave records for all eligible employees including two levels of union benefits as well as non-union.
• Responsible for set up & testing of Non-Resident Alien countries for year-end tax reporting in PS.
• Assist non-resident alien faculty, staff and students in determining eligibility and completion of required documents for tax treaties.
• Responsible for requests for lost or stolen payroll checks, stop payments and reissuing checks as needed.
• Assist payroll manager in reconciliation of monthly operating account reconciliation
• Assist faculty, staff, students and non-university individuals and entities, as appropriate, in the procedural understanding and application of payroll and related human resources policies; advises employees on issues related to policies and resolves associated individual problems as required

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED