Payroll Specialist

Old Republic Title•Minnetonka, MN

30d•$26 - $33•Hybrid

About The Position

The Payroll Specialist is responsible for the accurate and timely processing of payroll for employees in compliance with federal, state, and local regulations. This role ensures payroll data integrity, resolves discrepancies, supports audits, and partners closely with HR, Finance, and employees to address payroll‑related inquiries. This is a hybrid job based out of our Minnetonka, MN Corporate office. Minimum requirement is only 2 days a week in the office.

Requirements

UKG & Workday preferred.
Ability to work in fast paced environment while successfully performing under extreme time constraints and meets prescribed deadlines.
Strong attention to detail with excellent organizational skills, with ability to prioritize and handle multiple tasks and projects.
Written and verbal communications are clear, grammatically correct and business appropriate.

Responsibilities

Process regular, bi‑weekly, special, and off‑cycle payrolls accurately and on time for salaried, hourly, bonus, and commission-based employees (500–1,000 employees within a 5,000+ population).
Audit and validate payroll data including timecards, new hires, terminations, pay changes, leave activity, benefits deductions, and retroactive adjustments.
Conduct regular payroll audits, reconcile payroll registers, UKG reports, manual checks, bank and treasury logs, and general ledger entries.
Maintain and manage payroll records (earnings, deductions, taxes, garnishments, benefits, and timekeeping data).
Responsible for timely and accurately processing off cycle and manual checks, as required
Evaluate and manage Workday Time Tracking and Absence, monitor Workday Inbox transactions, and update payroll systems (UKG/HWSE) as needed.
Upload and manage time files, commission schedules, and payroll inputs into UKG.
Prepare and distribute payroll reports, statements of payment, and associate reports.
Administer wage garnishments, levies, child support orders, and ensure legal compliance.
Process and reconcile benefits-related payroll activity, including leave of absence pay and retroactive benefits deductions.
Ensure compliance with federal, state, and local wage/hour laws, tax regulations, and company policies.
Coordinate payroll tax filings, year-end processing (W‑2s), and responses to tax notices.
Collaborate with HR, Benefits, and Finance/Accounting on payroll, employee data, and reconciliation matters.
Respond to employee payroll inquiries professionally, confidentially, and timely.
Support internal and external audits by providing accurate payroll documentation and reports.
Identify and support process improvements and payroll system enhancements.

Benefits

Comprehensive medical, prescriptions, dental and vision plans
401(k) plan with a discretionary company match
Shareholder Purchase and Reinvestment Plan
Basic life and accidental death and dismemberment insurance premium paid by the company
Voluntary supplemental life insurance for employees, spouses and dependent children
Fertility and Family Building Benefits
Paid Disability benefits
Paid time off programs
11 Company paid holidays per year
Flexible spending account
Health savings account (available to High Deductible Health Plan participants only)
Employee Assistance Program
Educational Assistance Program
Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
Transportation benefit plan for mass transit, parking and vanpool, in several markets