Payroll Specialist

Grambling State University•Grambling, LA

About The Position

The Payroll Specialist performs the procedures required to complete payroll, process manual checks, prepare payroll deductions and LASERS retirement reports, and provide information to internal and legislative auditors and employees. The position handles payroll for monthly, bi-weekly, and student employees, ensuring payroll is analyzed, audited, and processed within established deadlines. The role also supports employee and student inquiries, maintains payroll records and direct-deposit advice communications, sets up jobs and direct deposits, and prepares payroll adjustments, refunds, taxes, reports, and deductions. Applications must include a cover letter and resume, plus transcripts and a curriculum vitae if applicable. Application review begins November 17, 2026, and continues until the position is filled. The employer identifies itself as a State as a Model Employer.

Requirements

Bachelor’s degree in Accounting, Business Administration, Finance, Human Resources, or a related field.
Experience working with payroll systems, employee records, and payroll reconciliations.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Strong mathematical, analytical, and problem-solving skills.
Ability to review payroll documentation for accuracy and completeness.
Strong attention to detail and ability to work independently and collaboratively.

Nice To Haves

Experience in higher education payroll administration.
Experience with Banner 9 Finance/HR and Payroll modules.
Knowledge of FMLA, leave accruals, overtime, supplemental pay, and employee compensation.
Experience processing faculty/staff and student payroll and graduate assistant payments.

Responsibilities

Answer phone calls and monitor student and employee traffic, responding to questions and concerns.
Set up student taxes in PDADEDN.
Set up and process payroll adjustments, manual checks, and refunds.
Set up student and employee direct deposits in GXADIRD.
Maintain the email for the direct-deposit advice file.
Analyze, audit, and process monthly, bi-weekly, and student employee payroll within required deadlines.
Complete reports and deductions needed to finalize payroll processes.
Process and prepare payroll deductions and federal and state taxes.
Review and maintain overtime records.
Confer with internal and legislative auditors and employees, providing information and analysis on payroll matters to help ensure data accuracy.
Set up jobs for students, classified and unclassified personnel, and extra-service or overload positions in NBAJOBS.
Alphabetize and file documents.