Payroll Specialist

UCM • UCMO - Warrensburg, MO

28d • Onsite

About The Position

The Payroll Specialist serves as the administrator of the university payroll, directing semi-monthly payroll production to ensure adherence to accounting principles, governmental statutes, regulations, and university policies. This role ensures payrolls are timely and accurate by coordinating the activities of payroll staff, reviewing, analyzing, and executing semi-monthly payrolls. The specialist determines and calculates proper payments for new hires, employee status changes, terminations of employment, and employee loans, and provides oversight to ensure duties are performed in a timely manner to facilitate payroll. This role also balances payroll, prepares corrective journal entries and accounting transactions, calculates and authorizes payroll adjustments for missed earnings, and verifies and/or corrects budget coding. Additionally, the specialist assists in the accurate and timely processing of W-2 forms and provides assistance to staff employees performing payroll functions throughout the university. The role also executes employee wage assignments, ensuring compliance with federal, state, and county regulations, including child support orders, IRS levies, court-ordered garnishments, and federal loan repayment assignments. The specialist serves as a University representative regarding court-ordered interrogatories and reviews and interprets court orders to ensure compliance. The role also prepares accounting transactions and correspondence to accompany monthly payments. The specialist performs duties for all University payrolls, including downloading check/advice statement information, modem transferring direct deposit information to the federal reserve bank, assisting in electronic file transfers of earnings information, and preparing the Missouri New Hire Report. The role also prepares and reports employee-provided graduate level educational assistance and ensures the timely and accurate deposit of employee/University matching funds for 941 withholding deposits. System maintenance of the HRS system tables, including calculation control master table, system calendars, and earning code table, is also a responsibility. The specialist executes control cards to produce trial and final payrolls, resets monthly, quarterly, and annual accumulators, and participates in fiscal year closeout. In the absence of the Director, Payroll Services, the specialist administers/oversees hourly payrolls, system table maintenance, and withholding and quarterly reporting. The specialist also assists the Director of Payroll Services in the management of Payroll Services, acting on behalf of the director in their absence with the supervision of assigned employees. Recommendations for procedural and program enhancements to improve departmental efficiency are made, and assistance is provided with the implementation of payroll-related policies and procedures. The specialist also provides assistance with payroll-related problems, training for university departments and employees, and performs other duties as assigned.

Requirements

• Bachelor’s degree in the following field(s) of study: Business, Finance, Accounting or related field. Education may be substituted for experience or if experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience.
• Three (3) years of Payroll/Benefit processing related activities experience, five (5) year preferred.
• Three (3) years experience related to personnel/payroll automated system.
• Banner experience preferred.
• Supervisory experience preferred.
• Completed UCM online application for employment required.
• A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check.

Nice To Haves

• Banner experience preferred.
• Supervisory experience preferred.
• Five (5) year preferred experience in Payroll/Benefit processing related activities.

Responsibilities

• Serve as administrator of the university payroll, to include: Directs semi-monthly payroll production to ensure adherence to accounting principles, governmental statutes, regulations, and university policies, as well as ensuring payrolls are timely and accurate by coordinating the activities of payroll staff.
• Review, analyze, and execute the semi-monthly payroll. Determine and calculate proper payments for new hires, employee status changes, terminations of employment, and employee loans.
• Provide oversight to ensure duties are performed in a timely manner to facilitate payroll. Balance payroll. Prepare corrective journal entries, as necessary. Prepare accounting transactions. Calculate and authorize payroll adjustments for missed earnings. Verify and/or correct budget coding, as necessary.
• Assist in the accurate and timely processing of W-2 forms. Provide assistance to staff employees performing payroll functions throughout the university.
• Execute employee wage assignments, ensuring compliance with federal, state, and county regulations, including: Review and ensure compliance with child support orders, IRS levies, court-ordered garnishments, federal loan repayment assignments.
• Serve as a University representative regarding court-ordered interrogatories with the Sheriff's Department, circuit clerks, attorneys, etc. Review and interpret court orders to ensure compliance. Prepare accounting transactions to meet requirements. Prepare correspondence to accompany monthly payments, as necessary.
• Perform duties for all University payrolls, to include: Download check/advice statement information from the payroll database to produce check/advise statements. Modem transfer to the federal reserve bank all direct deposit information. Assist in the electronic file transfer of earnings information to the employee paychecks and the modem transfer deposit information to the bank.
• Prepare the Missouri New Hire Report, in compliance with federal requirements. Prepare and report employee provided graduate level educational assistance on a semester basis.
• Ensure the timely and accurate deposit of employee/University matching funds for 941 withholding deposits through the federal electronic funds transfer payment system.
• Perform system maintenance of the HRS system tables, including: calculation control master table, system calendars, and earning code table. Execute control cards to produce trial and final payrolls, as well as to reset monthly, quarterly, and annual accumulators. Participate in fiscal year closeout.
• In the absence of the Director, Payroll Services, administer/oversee hourly payrolls, as well as system table maintenance and withholding and quarterly reporting.
• Assist the Director of Payroll Services in the management of Payroll Services to include: Act on behalf of the director of payroll services in their absence with the supervision of assigned employees. Recommends procedural and program enhancements to improve departmental efficiency and assists with implementation of payroll related policies and procedures. Provides assistance with payroll related problems, provides training for university departments and employees, and performs other duties as assigned.
• As primary administrator is responsible for the production of the university’s semi-monthly payrolls to include: Position coordinates activities of payroll staff to ensure adherence to accounting principles, governmental statutes and regulations, university policies and ensures the timeliness and accuracy of the payrolls.
• Responsible for the production of all supplemental payrolls for employee adjustments, voids, and manual payments outside of the university payroll schedule. Responsible for the corresponding information feed to the university finance system and the related effect on employee W-2 and/or 1042-S information.
• Review, analyze, and execute the hourly payroll, including work study and regular, part-time employee payroll. Determine and calculate proper payments for new hires, employee status changes, terminations of employment, and employee loans.
• Serve as Lead Worker of the Payroll to ensure duties are performed in a timely manner to facilitate hourly payroll, to include: verify student assignment accuracy in cooperation with Financial Aid; verify funding sources; prepare, distribute, enter, and/or correct records for student and hourly employees; audit time reports to ensure compliance with University and Fair Labor Standards Act (FLSA) federal requirements.
• Supervise student employees performing payroll office assistant duties.
• Responsible for the coordination and transfer of ACH payroll deposits with the university’s bank as well as monitoring ACH activity for failed payroll deposits and/or university requested returns and takes necessary corrective action.
• Responsible for the coordination of position control efforts among payroll services, accounting services and the university budget director for payroll encumbrances, labor and fringe benefit information as well as the liquidation of encumbrances for exports to the university’s general ledger.
• Responsible for labor redistribution processes to correct labor and benefit expense errors and the corresponding feed to the university finance system.

Benefits

• competitive salary
• health, dental, vision, life insurance, AD & D, long-term disability
• 3 weeks paid vacation per year
• 3 weeks of accrued sick leave per year
• 13 paid holidays
• retirement
• generous education assistance for an employee, spouse and dependent children taking classes at UCM
• generous education assistance for the employee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level