Payroll Specialist

Aston Carter • Seattle, WA

3d • $35 - $40 • Hybrid

About The Position

Growing architecture and engineering organization in Seattle, is seeking an experienced Payroll Specialist to support payroll operations for approximately 200 employees across multiple states. This is an excellent opportunity for a payroll professional looking to combine technical expertise with career growth in a collaborative, people-focused environment.

Requirements

• 3+ years of payroll processing experience
• Experience processing multi-state payroll
• Hands-on experience with Paylocity
• Payroll tax compliance experience, including 941 filings
• Experience with Deltek, preferably Deltek Vantagepoint
• General Ledger experience, including reconciliations and journal entries
• Experience supporting month-end close activities
• Strong understanding of payroll deductions, benefits administration, and payroll accounting
• Advanced proficiency with Microsoft Excel

Nice To Haves

• Bachelor's degree in Accounting, Business, or a related field
• Experience within Architecture, Engineering, Construction (A/E/C) or other project-based organizations

Responsibilities

• Process monthly and semi-monthly payroll for approximately 200 employees
• Review, approve, and post employee timesheets while ensuring payroll accuracy and compliance
• Partner with Human Resources on employee changes, new hires, terminations, and payroll deductions
• Execute multiple payroll cycles each month within established deadlines
• Process and reconcile payroll transactions with a high degree of accuracy
• Manage payroll tax compliance, including 941 filings and related reporting requirements
• Ensure timely payroll tax payments, returns, and benefit funding submissions
• Maintain and support payroll systems, including tax jurisdictions, earning codes, deduction codes, and reporting enhancements
• Reconcile payroll-related general ledger accounts and prepare journal entries
• Assist with month-end and year-end close activities
• Prepare payroll reports, compensation analyses, and financial reporting
• Maintain payroll records in compliance with company policies and regulatory requirements
• Collaborate with Finance and HR teams to improve payroll processes and reporting

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level