Payroll Specialist

Volunteers of America Los Angeles•Los Angeles, CA

4d•Onsite

About The Position

VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing programs as well as drug and alcohol rehabilitation. Learn more at www.voala.org. The Payroll Specialist prepares semi-monthly payrolls, completes required reports, compiles payroll information and maintains required records by performing the following duties:

Requirements

Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.
Associate’s Degree in Accounting or related field.
Three years’ experience in a Payroll Department
Previous experience with the successful implementation of time and attendance systems

Nice To Haves

Bachelor’s degree in Accounting or Business preferred
Previous experience using UltiPro HRIS software and time and attendance software (NOVA Time, WFM or follow-on program) is preferred

Responsibilities

Review and monitor electronic timekeeping program (WFM or follow-on program), validating employee working hour entries.
Train employees and supervisors on use of automated timekeeping process, duty expert on hardware and software, organization resource for WFM related questions.
Provide leadership training to supervisors on their validation of work hours logged
Verify missing punches, pending edits, pending timesheet approvals, and pending PTO with supervisors during payroll process
Verify OT and DT hours to make sure punches are inserted correctly during payroll process
Prepares migration of work hours to HRIS system (UltiPro) for to generate payroll.
Generates DT, LP and OT reports from timekeeping system as required
Assist in semi-monthly payroll processing from HRIS system (UltiPro)
Answer any pay/PTO related questions
Input W4s
Input Direct Deposits
Cut Manual, Replacement, Termination, and Resignation Checks
Run Detail Payroll Register and timesheets for the Accountants
Run BI reports for payroll needs
Print out pay statements for Caregivers to pick up
Hand deliver paychecks as directed
Assist in mailing checks to program via FedEx
Assist and prepare the final check
Oversee installation, maintenance and operations of timekeeping system
Train leadership and employees on timekeeping system
Generate reports from timekeeping system
Integrate data from timekeeping system to HRIS
Assist semi-monthly payroll preparation, generate required reports from HRIS, coordinate HR, Payroll and Accounting department efforts required for each payroll
Generate periodic payroll related reports and special reports as needed
Other duties as required and may be subject to change
As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.