Payroll Specialist

John Carroll University•University Heights, OH

20d

About The Position

The Payroll Specialist will be responsible for processing payroll, assisting employees with time entry, managing benefit deductions and accruals, coordinating compensation processes, and performing various accounting tasks. This role requires a detail-oriented individual with strong communication skills and a customer-focused attitude, who can effectively manage multiple tasks and maintain professionalism and discretion. The specialist will also be involved in tax coordination, journal entries, and administrative meetings, with an interest in supporting the university's mission and exploring AI for process improvement.

Requirements

Associate’s Degree in Accounting.
At least 2 years of accounting and payroll experience.
Exceptionally detail-oriented with the ability to multi-task.
Customer-focused attitude, with a high level of professionalism and discretion.
Intermediate skills with MS Office suite, and familiarity with its Google equivalents.
Strong written and verbal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Interest in understanding and supporting John Carroll’s mission to inspire individuals to excel in learning, leadership, and service in the region and in the world.
Interest in utilizing AI (Gemini) to improve business processes.

Nice To Haves

BS/BA in accounting or finance.
Experience with processing Payroll in Banner.
Experience with leveraging AI (Gemini) to improve business processes.
General understanding of John Carroll University, Jesuit colleges and universities and Higher Education to support enrollment, alumni relations, fundraising, and/or internal communications.

Responsibilities

Process three bi-weekly payrolls.
Provide assistance to employees using Banner Web Time entry and Department Time Entry.
Prepare benefit deduction schedules and accrual adjustments for 10-month employees.
Coordinate Faculty Load and Compensation process.
Maintain payroll calendars in Banner.
Reconcile leave reports for monthly payroll processing.
Reconcile vacation balances for all payroll groups.
Coordinate with 3rd-party tax preparer and Controller to ensure accuracy of tax payments.
Send Bi-weekly and Monthly payroll information to Equifax.
Coordinate with the Controller re: Payroll Monthly closing process.
Coordinate Graduate Tuition imputed income.
Post and process journal entries where needed.
Perform accounting tasks when requested by different areas of the business office.
Participate in administrative staff meetings and attend other meetings and seminars as required.
Code weekly and biweekly medical bills and submit to A/P for payment.
Manage taxability and administration for foreign individuals via Sprintax.
Process 1042-S forms at year-end.
Other duties as assigned.