Payroll Specialist

Aston Carter•Seattle, WA

3d•$35 - $40•Hybrid

About The Position

Our client, a highly respected and growing organization in Seattle, is seeking an experienced Payroll Specialist to support payroll operations for approximately 200 employees across multiple states. This is an excellent opportunity for a payroll professional looking to combine technical expertise with career growth in a collaborative, people-focused environment. As the Payroll Specialist, you'll play a key role in ensuring accurate, timely payroll processing and compliance across a multi-state workforce.

Requirements

3+ years of payroll processing experience
Experience processing multi-state payroll
Hands-on experience with Paylocity
Payroll tax compliance experience, including 941 filings
Experience with Deltek, preferably Deltek Vantagepoint
General Ledger experience, including reconciliations and journal entries
Experience supporting month-end close activities
Strong understanding of payroll deductions, benefits administration, and payroll accounting
Advanced proficiency with Microsoft Excel
Experience reviewing and reconciling employee timesheets
Exceptional attention to detail and ability to manage multiple priorities and deadlines

Nice To Haves

Bachelor's degree in Accounting, Business, or a related field
Experience within Architecture, Engineering, Construction (A/E/C) or other project-based organizations

Responsibilities

Process monthly and semi-monthly payroll for approximately 200 employees
Review, approve, and post employee timesheets while ensuring payroll accuracy and compliance
Partner with Human Resources on employee changes, new hires, terminations, and payroll deductions
Execute multiple payroll cycles each month within established deadlines
Process and reconcile payroll transactions with a high degree of accuracy
Manage payroll tax compliance, including 941 filings and related reporting requirements
Ensure timely payroll tax payments, returns, and benefit funding submissions
Maintain and support payroll systems, including tax jurisdictions, earning codes, deduction codes, and reporting enhancements
Reconcile payroll-related general ledger accounts and prepare journal entries
Assist with month-end and year-end close activities
Prepare payroll reports, compensation analyses, and financial reporting
Maintain payroll records in compliance with company policies and regulatory requirements
Collaborate with Finance and HR teams to improve payroll processes and reporting