Payroll Specialist

Ascension Property Services•Nashville, TN

7d•Hybrid

About The Position

Ascension Property Services is seeking a Payroll Specialist responsible for the accurate and timely processing of multi-state payroll for employees across multiple operating companies within a fast-paced construction and field services environment. This role ensures payroll transactions are processed accurately, employees are paid correctly and on time, and payroll records are maintained in compliance with company policies and applicable federal, state, and local regulations. This position is a member of the Corporate Accounting department and will be reporting to the Payroll Manager. The Payroll Specialist serves as a key resource supporting payroll administration, payroll audits, reporting, reconciliations, and employee pay inquiries while partnering closely with Human Resources and Operations as needed. The position also supports prevailing wage projects, certified payroll reporting, and Davis-Bacon compliance requirements as applicable to the business, ensuring contractual and regulatory obligations are met. The ideal candidate possesses strong payroll processing experience, exceptional attention to detail, and the ability to manage complex payroll activities within the construction, mechanical, electrical, plumbing, or specialty contracting industries.

Requirements

3-5 years of payroll processing experience required
Certified payroll and prevailing wage experience is required
Experience processing payroll through ADP Workforce Now or comparable enterprise payroll systems required
Experience processing multi-state payroll in a high-volume environment
Proficiency in accounting software, payroll software, and MS Office Suite
Attention to detail
Payroll auditing and reconciliation
Problem-solving and analytical thinking
Customer service orientation
Communication and collaboration in a team environment
Confidentiality and professionalism

Nice To Haves

ADP Workforce Now experience strongly preferred

Responsibilities

Process weekly payroll accurately and on schedule for hourly and salaried employees
Review approved payroll data received from field operations for completeness and accuracy
Validate earnings, deductions, taxes, garnishments, benefits, and labor allocations
Process payroll adjustments, corrections, and off-cycle payrolls as needed
Maintain payroll records and supporting documentation
Respond to employee and management payroll inquiries
Ensure payroll compliance with federal, state, and local wage and hour regulations
Support year-end payroll processing and reporting requirements
Maintain confidentiality and security of payroll information
Audit approved payroll records prior to payroll processing
Investigate and resolve payroll discrepancies and exceptions
Reconcile payroll reports and identify trends requiring correction
Support payroll administration for prevailing wage and government-funded projects
Prepare and submit certified payroll reports, including WH-347 reporting requirements
Review employee classifications, wage determinations, and fringe benefit calculations
Assist with Davis-Bacon and prevailing wage compliance activities
Support contractor, customer, and government agency payroll audits and reporting requests