Classified - Payroll Specialist

Fremont Public Schools•Fremont, NE

1d•Onsite

About The Position

The Payroll Specialist position is responsible for preparing and processing payroll, maintaining payroll records, and generating necessary reports. This role requires a strong understanding of payroll practices, federal and state wage and tax laws, and a high degree of confidentiality. The specialist will work within the Business Services department and report to the Director of Accounting and Assistant Superintendent of Business Services.

Requirements

High school diploma or GED required
Three (3) years of progressively responsible payroll, accounting, finance, or human resources experience preferred
Work twelve (12) months a year.
Knowledge of federal and state wage and tax laws
Strong attention to detail and accuracy
Maintain strict confidentiality and discretion
Proficient in MS Excel, Word, 10-key, and keyboarding
Effective oral and written communication skills.
Ability to perform all duties related to payroll record keeping; compile, organize, tabulate, and file data
Meet schedules and deadlines
Complete work with many interruptions
Ability to understand and follow oral and written instructions.
Ability to examine and verify documents
High ability to work independently
Ability to research payroll related issues
Regular, dependable in-person attendance on the job to meet time sensitive demands
Ability to perform the identified tasks and to possess and utilize the identified knowledge, skills, and abilities and to perform the identified work activities
Ability to perform the physical requirements on their specific job description
Good knowledge of common payroll practices which involves a high degree of independent judgement and confidentiality
Keeping informed of District policies, wage and hour and tax rules and regulations
Demonstrate personal professionalism and integrity
Skills in human relations and skills in written and oral communication
Visual and auditory acuity

Nice To Haves

Associate's degree in Accounting, Business Administration, Human Resources, Finance, or a related field preferred
An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered in lieu of the preferred educational requirement
Bilingual in English/Spanish

Responsibilities

Prepare monthly, supplemental, and retroactive payrolls
Process electronic and paper timesheets
Maintain all records connected with payroll deductions including insurance, taxes, retirement, and all other deductions
Post and process garnishments
Generate quarterly and year-end payroll reports, including 941’s and W-2’s
Prepare monthly billings for insurance and other payroll deductions
Answer client payroll questions
Maintain a high degree of confidentiality regarding payroll functions and employee records information
Reconcile payroll accounts payable and monthly bank statement
Learn and work effectively in multiple software programs (e.g. School ERP Pro, TCP, Powerschool Records, Selerix, Red Rover, etc.)
Help with specific projects as directed and perform other duties as assigned