Payroll Specialist

Peterson Tractor Company•San Leandro, CA

6d•$39 - $46•Onsite

About The Position

Peterson Cat has an immediate need for an experienced Payroll Specialist at their San Leandro, CA location. This position administers the processing and preparation of payroll, payroll taxes, union benefits, payroll deductions, and contractual changes. Working under minimal supervision, the specialist will plan and perform complex multi-state payroll processing duties in a timely and accurate manner, coordinating and cooperating with company supervisors and managers to accomplish tasks. The company emphasizes a family-oriented environment built on safety, winning, growth, and professional achievement, with a commitment to hiring and developing exceptional people. Peterson offers competitive wages, generous benefits, and promotional opportunities at a family-owned and operated business.

Requirements

Experienced Payroll Specialist
Ability to plan and perform complex multi-state payroll processing duties accurately and timely
Ability to coordinate and cooperate with company supervisors and managers
Understanding of proper taxation of wages, benefits, and other payroll factors
Knowledge of federal and state laws regarding payroll
Ability to process and reconcile commissions
Ability to prepare and process manual checks and positive pay transmission
Ability to manage post-payroll paycheck distribution
Ability to transmit company benefit contribution data and 401(k) deferrals
Ability to perform monthly reconciliation and posting of payroll General Ledger transactions
Ability to maintain and record mileage driven for W-2 reporting
Ability to maintain all related payroll files and records
Ability to coordinate sick leave integration with disability payments
Ability to perform certified payroll reporting, when applicable
Ability to calculate prevailing wage, when applicable
Ability to respond to payroll inquiries in a timely manner
Ability to serve as back-up to team members
Ability to complete special projects and reports
Punctual, regular, and predictable attendance
Ability to work collaboratively in a team environment
Excellent communication skills, including presentation, persuasion, and negotiation
Ability to communicate effectively and remain calm and courteous under pressure
Ability to respectfully take direction from supervisor/manager

Responsibilities

Set up new hires in the payroll system, ensuring accuracy and completeness of all required information, and maintaining/updating records pursuant to employee/payroll changes.
Manage work activities to ensure all business process workflows are processed accurately and timely.
Understand proper taxation of wages, benefits, and other payroll factors, ensuring compliance with federal and state laws.
Perform semi-monthly labor audits for non-exempt employees, calculate and track adjustments, and coordinate with managers when necessary.
Process and reconcile commissions pursuant to defined programs, respond to inquiries, research discrepancies, resolve problems, generate reports as requested, and maintain all paid commission voucher documentation.
Prepare and process manual checks and positive pay transmission with the bank.
Manage post-payroll paycheck distribution for exempt and non-exempt employees.
Transmit company benefit contribution data and 401(k) deferrals to the Plan Administrator.
Perform monthly reconciliation and posting of payroll General Ledger transactions, researching and resolving discrepancies.
Maintain and record mileage driven by Peterson-owned vehicles for W-2 reporting.
Maintain all related payroll files and records, and maintain back-up documentation for all payments processed.
Coordinate sick leave integration with disability payments, maintain spreadsheets for leave of absence employees, and track integration and insurance premiums owed.
Perform certified payroll reporting, when applicable.
Calculate prevailing wage, when applicable.
Respond to payroll inquiries from managers and employees in a timely manner.
Serve as back-up to team members.
Complete special projects and reports as required.
Maintain punctual, regular, and predictable attendance.
Work collaboratively in a team environment with a spirit of cooperation.
Display excellent communication skills, including presentation, persuasion, and negotiation skills required in working with customers/coworkers, with the ability to communicate effectively and remain calm and courteous under pressure.
Respectfully take direction from supervisor/manager.