Payroll Specialist

Rhoads Industries•Philadelphia, PA

24d•Onsite

About The Position

Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance and maritime services. We are currently looking for a Payroll Specialist to join our dynamic, fast-paced, and growing team. The Payroll Specialist is responsible for all aspects of payroll processing and reporting and verification of all time keeping records of employees’ hours worked as well as any deductions or withholdings required to comply with state and federal laws. In addition, the Payroll Specialist is responsible for benefits and human resource information systems administration and is responsible for reporting as needed for Compliance, HR, Operations, and Finance.

Requirements

High School diploma or GED required.
3+ years of payroll processing
Experience with certified payroll, Davis Bacon, Prevailing Wage calculations, Service Contract Acts, and union payroll
Familiarity with mJobTime, MS Dynamics SL, and Payroll 4 Construction (P4C)
Knowledge of payroll compliance
High degree of accuracy, attention to detail, strong analytical problem-solving skills, and mathematical skills required.
Ability to handle sensitive and confidential information required.
Ability to gather, verify, and analyze information from multiple sources and strong interpersonal skills essential.
Microsoft Excel experience including familiarity with pivot tables, V-lookups, and data formatting and proficient in Microsoft 365

Nice To Haves

Bachelor’s degree in accounting, finance, or related field preferred.

Responsibilities

Process weekly and monthly payroll, manual checks, and payroll corrections
Prepares and submits Certified Payroll Reports for Prevailing Wage, Davis Bacon, and Service Contracts
Administers payroll reconciliation, year-end budget, and financial reporting, and assists payroll company with year-end W-2s.
Maintains employee set up of various components in payroll, benefits, and time keeping information systems including employee earnings, job titles, deductions, garnishments, etc.
Process biannual, multiple union rate increases in software systems and responsible for maintenance of fringe benefit set up in the payroll system.
Administration of non-union and union weekly 401k reporting and monthly confidential payroll 401k reporting
Administration of monthly union reporting for multiple unions and supports the finance department with audits.
Process unemployment and employment verification requests and produces reports from multiple software systems to support the HR and finance department as needed.
Administers the annual ACA reporting.
Provides administration support to human resources function (e.g., record keeping, file maintenance, benefit system entry) and provides support to operations and finance departments as needed.
Tracks employee seniority and PTO, enters PTO and holiday pay into time keeping system, and creates, updates, and maintains annual PTO accrual spreadsheet and accrual allowances.
Trains selected employees for use of all systems required for payroll processing and reporting.
Respond to employee and client inquiries regarding payroll and operations finance related matters via phone, email or in person.
Provide clear, accurate, and timely information on payroll and operations finance procedures, and regulations.
Assist in resolving payroll and operations finance discrepancies and issues in a professional and efficient manner.
Provide training support to employees and clients on payroll-related self-service tools and systems.
Maintain detailed documentation of payroll processes, procedures, and best practices.
Additional duties as assigned.