Payroll Specialist - Hawaii

HBC Management Services Inc. • Honolulu, HI

6d • $60,000 - $70,000

About The Position

HBC Management Services is seeking an experienced Payroll Specialist to assist the Payroll Administrator with bi-weekly and off-cycle payroll for more than 1,000 employees across multiple states and organizations. The role is responsible for accurate, timely, and compliant payroll processing under applicable federal, state, and local tax laws, company policies, collective bargaining agreements, and contract requirements. The Payroll Specialist also supports timekeeping, payroll audits, employee inquiries, and HR administration, and works closely with managers, employees, and HR in a fast-paced environment.

Requirements

• At least 4 years of experience processing multi-state payroll.
• Bachelor’s degree in Business or a related field.
• Experience processing bi-weekly payroll for more than 1,000 employees.
• Experience working with collective bargaining agreements.
• Knowledge of federal and state laws, including IRS, DOL FLSA, and SCA requirements.
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem-solving skills and strong attention to detail and accuracy.
• Proficiency in Excel, including pivot tables, VLOOKUPs, and spreadsheet creation.
• Excellent organizational skills.
• Strong written and verbal communication skills.
• Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Customer-service orientation and ability to work as part of a team.

Nice To Haves

• CPP certification.
• Prior experience with Paylocity Web Pay and Time and Labor.

Responsibilities

• Process payroll transactions—including salaries, benefits, garnishments, taxes, and other deductions—for multiple company profiles using Paylocity payroll and time-and-labor systems.
• Maintain payroll records relating to garnishments, tax levies, and bankruptcy cases.
• Reconcile and transmit union dues, health and welfare payments, and pension payments to union locals as required.
• Conduct data and retroactive-pay analysis.
• Ensure compliance with company policies and procedures, collective bargaining agreements, and contract requirements.
• Apply working knowledge of IRS, DOL FLSA, and SCA compensation and fringe-benefit programs to support compliance.
• Review and validate payroll reports, investigate discrepancies, and resolve them.
• Audit employee records, including personal information, payroll codes, tax withholdings, direct-deposit details, and taxable benefits.
• Ensure employees are assigned to the correct payroll policies; review, edit, and approve timesheets; and assist with timeclock issues.
• Work with managers and employees to proactively address pay, timekeeping, and timecard issues; respond to payroll inquiries and resolve discrepancies.
• Work with HR to process new hires, terminations, wage updates, and status changes.
• Complete requested wage reports, including verification of employment, unemployment, and workers’ compensation wage reports.

Benefits

• Comprehensive benefits package including medical, dental, vision, life, and disability coverage, and a flexible spending account.
• 401(k) retirement plan.
• Voluntary supplemental life and disability plans.
• 11 paid holidays.
• Generous paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level