Payroll Specialist

Aston Carter•Miami, FL

1d•$95,000 - $105,000•Hybrid

About The Position

The Payroll Specialist oversees biweekly and monthly payroll processing across multiple pay schedules, ensuring accuracy, compliance, and timely delivery. This role manages complex pay rules, maintains employee payroll records, supports payroll tax and year‑end processes, and collaborates with cross‑functional stakeholders to improve payroll operations and data integrity in a dynamic, technology‑driven environment.

Requirements

Minimum of 5 years of payroll experience, including multi‑state U.S. payroll and exposure to international payroll.
Hands‑on experience processing payroll with complex pay rules, including overtime, shift differentials, bonuses, retroactive pay, and equity‑related income.
Strong knowledge of federal, state, and local wage and hour laws and payroll tax regulations.
Experience with payroll accounting, including general ledger postings, reconciliations, and support for audits.
Knowledge of payroll‑related benefits, wage garnishments, and statutory requirements.
Ability to manage and maintain accurate payroll records for new hires, terminations, and compensation changes.
Strong interpersonal skills and the ability to handle sensitive and confidential information with discretion.
Proven ability to collaborate effectively within cross‑functional teams.
Excellent written and verbal communication skills.
Meticulous attention to detail to ensure accuracy of all documentation and deliverables.
Ability to work under tight deadlines and manage multiple priorities in a fast‑paced environment.

Responsibilities

Process biweekly and monthly payroll for multiple pay schedules, ensuring accurate calculation of overtime, shift differentials, bonuses, retroactive pay, and other complex pay rules.
Maintain and update employee payroll records, including new hires, terminations, status changes, and compensation adjustments.
Review, audit, and reconcile payroll reports for accuracy, promptly investigate and resolve discrepancies, and ensure data integrity across systems.
Ensure payroll compliance with federal, state, and local wage and hour laws, tax regulations, and internal company policies.
Assist with payroll tax filings and year‑end processes, including preparation and support for W‑2, 1099, wage garnishments, unemployment rates, and related reporting.
Respond to employee inquiries regarding pay, deductions, benefits, and tax matters with professionalism, accuracy, and strict confidentiality.
Support payroll reconciliations, general ledger postings, and payroll reporting, partnering with corresponding stakeholders to ensure accurate data flow between teams and systems.
Provide audit support and documentation for internal and external reviews related to payroll and payroll accounting.
Contribute to process improvements and automation initiatives to enhance efficiency, scalability, and overall payroll operations.
Collaborate effectively with cross‑functional teams, including HR, finance, and other business units, to align payroll processes with organizational needs.
Manage multiple priorities and meet tight deadlines while maintaining high standards of accuracy and attention to detail.