Payroll Specialist

Nova Technologies, an Employee-Owned Engineering Company•Tallahassee, FL

5d•Hybrid

About The Position

The Payroll Specialist will be responsible for ensuring accurate and timely processing of payroll, maintaining employee records, and resolving payroll-related issues. This role requires a strong understanding of state and federal payroll laws and regulations, proficiency in payroll software and MS Office applications, and excellent attention to detail. The specialist will collaborate with various departments, respond to employee inquiries, and assist with year-end payroll activities. The position is hybrid, full-time, hourly, and non-exempt, with an expected 40 hours per week, and may require work outside of regular business hours.

Requirements

Associate’s degree in Accounting, Finance, Business Administration, or related field, with 2-4 years of experience in payroll administration or related position. Combined education and experience may be considered in lieu of degree.
Strong knowledge of state and federal payroll laws and regulations.
Proficiency in using payroll software and MS Office applications.
Adapts effectively to changing priorities, environments, and competing demands.
Accepts feedback constructively and adjusts approach to improve performance.
Demonstrates strong listening, comprehension, and communication skills.
Communicates clearly and effectively in both written and verbal formats.
Keeps stakeholders informed using appropriate communication methods.
Approaches challenges with a proactive, solutions-oriented mindset.
Demonstrates personal drive, accountability, and integrity in all work.
Understands how individual contributions impact team and mission success.
Collaborates effectively and fosters a team-oriented environment.
Continuously seeks to improve processes and drive operational excellence.
Assesses strengths and development areas to support continuous growth.
Actively pursues learning opportunities and applies feedback to improve.
Builds and maintains positive, professional working relationships.
Demonstrates tact, respect, and conflict resolution skills in team settings.
Delivers responsive, courteous service while managing challenging situations and meeting commitments.
Excellent attention to detail and accuracy.
Strong analytical and problem-solving skills.
Ability to handle confidential and sensitive information with professionalism.
Effective communication and interpersonal skills.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business Administration, or related field
Certified Payroll Professional (CPP) designation.
ADP Workforce and Deltek Costpoint experience.
Experience within the Government Contracting industry.

Responsibilities

Process payroll for employees using multiple system integrations ensuring accuracy and timeliness.
Maintain employee records, including personal information, hours worked, and payroll deductions.
Calculate wages and deductions, including taxes, benefits, and other payroll-related expenses.
Resolve payroll-related issues, such as discrepancies in pay, vacation time, and sick leave.
Collaborate with HR, Finance, and other departments to ensure accurate and timely processing of employee payments and related deductions.
Assist with year-end payroll activities, including W-2 processing and filing.
Respond to employee inquiries related to payroll and benefits.
Understand all Company compensatory and timekeeping policies and procedures.
Provide payroll services in a multistate environment for company employees.
Ensure timeliness of changes and communications to staff and end users.
Perform clerical payroll duties involved in the preparation and processing of payroll including entering data into the time entry and payroll systems, verifying the accuracy of data and computations, balancing payroll totals, and maintaining detailed records.
Review timesheets for accuracy and make necessary corrections in accordance with payroll processing procedures and company policy.
Research and resolve payroll discrepancies/inquiries to include timesheet corrections.
Respond to all pay-related inquiries using discretion and effective communication.
Provide excellent customer service.
Assist with answering general payroll inquiries received through the payroll helpline or general payroll email inbox.
Establish and maintain a quality working relationship with employees and co-workers.
Maintain strict confidentiality of all payroll matters.
Other duties as required.