Payroll Specialist - Troy, VA

The Caton Companies•Troy, VA

7d•$70,000 - $80,000•Onsite

About The Position

CATON CONSTRUCTION GROUP, one of The Caton Companies, is hiring a Payroll Specialist for its accounting team at the corporate office in Troy (Zion Crossroads), Virginia. This is an in-person role. The Payroll Specialist compiles and maintains construction payroll, provides weekly and bi-weekly gross pay reports to the parent company, and reconciles those reports to final payroll reports. The role also assists with new-hire onboarding and works with Human Resources to address payroll inquiries and issues. The position supports payroll operations, accounting, job-cost reporting, certified payroll and government reporting, subcontractor compliance, audits, and employee onboarding. It is full-time, with normal hours Monday through Friday, 8:00 a.m. to 5:00 p.m., including time for lunch; hours may vary. Employment is conditional on satisfactory completion of pre-employment requirements, including a background check and drug screen. Starting salary depends on prior work skills and experience.

Requirements

3–5 years of experience in payroll administration; construction, government-contract, and multi-state experience is preferred.
Proven ability to resolve issues related to earnings, taxes, and payroll inquiries.
Understanding of payroll-related general ledger accounts and GAAP reporting.
Meticulous, resourceful, and approachable, with strong analytical and mathematical abilities.
Satisfactory completion of pre-employment requirements, including a background check and drug screen.

Nice To Haves

Experience in payroll administration in a construction, government-contract, and multi-state environment.

Responsibilities

Support operations with timely and accurate payroll time reporting.
File and maintain employee data, payroll documents, and records in a timely and orderly manner.
Process weekly payroll cycles and help ensure correct hours reporting across all jobs.
Export and import data between payroll systems and reconcile the data to maintain accounting and data integrity.
Record and reconcile payroll cash transactions; maintain reconciliations of payroll general ledger accounts; recommend and prepare journal entries as needed.
Prepare and provide weekly certified payroll reports for jobs subject to the Davis-Bacon Act using electronic and manual reporting with government agencies or project owners.
Collect, review, and provide certified payroll reports required from subcontractors.
Report subcontractor payments monthly to required governmental agencies.
Organize and monitor compliance with EEO, OJT, and DBE requirements for each job.
Create and submit monthly, quarterly, and other certified payroll reports to required agencies.
Maintain knowledge and system setup for multi-state compliance, including taxation and reciprocity rules.
Maintain knowledge and system setup for Davis-Bacon reporting requirements and job-level wage determinations.
Collect tax filings from the parent company, review them, and reconcile them.
Assist with audits, including insurance audits and outside independent audits.
Assist operations with inquiries about expenses posted to jobs and provide weekly job-cost details or summary reports as required.
Assist with employee onboarding and ensure required documents are complete and submitted appropriately.
Assist the accounting team with ad hoc requests.
Perform other duties and tasks as assigned.
Participate in all company EEO trainings.