Payroll Specialist, Accounting-Full Time

Meadville Medical Center•Meadville, PA

2d•Onsite

About The Position

The Payroll Specialist will coordinate hospital software for processing payroll and API - Time and Attendance software. This role maintains required applications dictionaries to ensure proper functions in the Payroll/Personnel Module and assures that hospital and Wage & Hour policies are followed for accurate payroll processing. The specialist will maintain and pull badge reader information, interpret timecards, and balance each payroll. They will prepare and verify the transmission of Direct Deposit Transmittals. This position is responsible for the preparation, printing, and distribution of various payroll reports, including timecard reports, payroll checks, direct deposit receipts, labor distribution reports, and FTE reports. The Payroll Specialist will interpret payroll concerns regarding current and prior payroll, benefits, and FTE for management and staff. They will prepare and submit wage information for domestic relations, loan institutions, unemployment requests, and various government wage and hour surveys. Additionally, this role prepares billings for payroll reimbursements from external vendors, analyzes payroll information for internal health insurance rates, open enrollment for benefits, new and proposed benefits, and pension actuarial calculations. The specialist will complete and submit department of census surveys and assist in budgeting payroll hours for FTE's and benefit expense budgets. Training and assisting management and staff on UKG and API applications is also a key responsibility. The role prepares monthly General Ledger batch voucher entries for payroll and miscellaneous departmental expenses, reconciles monthly asset and liability accounts (general checking account and payroll withholding accounts), and processes electronic downloads for cancelled checks. Assisting external auditors and ensuring internal and external customer satisfaction while supporting the hospital's quality improvement efforts are crucial. Maintaining close communication with the Accounting Manager, Controller, Human Resources, Information Systems, department staff, and managers is essential. The Payroll Specialist will also help develop and implement new projects/services that affect Financial and staff management.

Requirements

Professional knowledge of finance/accounting and management theory and practice at a level normally acquired through completion of an Associates degree in Payroll /Accounting or related field of finance.
Minimum of three years accounting and or financial management experience.
Communication skills necessary to effectively: Communicate with various members of the healthcare team.
Communicate and interact with outside healthcare, regulatory, and community agencies.
Communicate with peers, subordinates and administrative head.
Conduct meetings as required.
Maintain strict confidentiality.
Knowledge in the following computer software, Microsoft XP Professional, Excel, Procom Plus, Ethernet, Automating Peripherals Incorporated, Meditech
Ability to concentrate and prioritize, resolve problems and interact with situations.
Must be able to remember, reason, understand, and be emotionally stable.

Nice To Haves

Hospital Payroll/Accounting experience preferred.

Responsibilities

Coordinate hospital software for processing payroll
Coordinate hospital software for API - Time and Attendance software
Maintains required applications dictionaries to insure proper functions in Payroll/Personnel Module
Assure that hospital and Wage & Hour policies are followed for accurate payroll processing.
Maintain and pull badge reader information
Interpret timecards and balance each payroll.
Prepare by electronic means Direct Deposit Transmittal, and verify transmission was successful.
Assure proper preparation, printing and distribution of the following payroll reports: timecard reports, payroll checks, direct deposit receipts, labor distribution reports and FTE.
Interpret for Management and staff any payroll concerns regarding current and prior payroll, benefits, FTE.
Prepares and submits wage information for domestic relations, loan institutions, unemployment requests and various government wage and hour surveys.
Prepares billings for payroll reimbursements from external vendors.
Analyzes payroll information for the preparation of the following: internal health insurance rates, open enrollment for benefits, new and proposed benefits and pension actuarial calculation.
Prepares and maintains billings for employee Aflac benefits
Complete and submit department of census survey's for payroll.
Assist budgeting payroll hours for FTE's, and benefit expense budget
Trains and assists management and staff on UKG and API applications.
Prepares monthly General Ledger batch voucher entries for payroll and miscellaneous departmental expenses.
Reconcile monthly the following assets, liability accounts: general checking account and payroll withholding accounts
Process electronic download for cancelled checks
Assists external auditors for audit activities
Assure internal and external customer satisfaction and supports the hospital's quality improvement efforts.
Maintain close communication with Accounting Manager, Controller, Human Resources, Information Systems, department staff and managers.
Helps to develop and implement new projects/services that affect Financial and staff management.