Payroll Accounting Specialist

Fort Vancouver Regional Library Business Office • Vancouver, WA

6h • $26 - $39 • Onsite

About The Position

The Accounting Specialist will perform a variety of accounting tasks, technical support and clerical functions, including calculating and processing payroll, accounts payable, accounts receivable, general ledger transactions, reconciliations, reporting and other tasks as required. The position is also responsible for accurately entering, reviewing and resolving issues with data related to these processes in the District’s financial software programs.

Requirements

• Associates degree in a related field or equivalent required.
• A minimum of three (3) years of related experience is required.
• Customer service experience, lead worker experience is required.

Nice To Haves

• five (5) years preferred experience

Responsibilities

• Semi-monthly processing of payroll includes reviewing timesheets for accuracy and completeness, resolving discrepancies with employees and/or supervisors, obtaining necessary approvals before finalizing and transmitting to the payroll vendor.
• Serve as the main point of contact for various entities related to payroll, addressing questions and concerns, and completing requests to ensure accurate payroll processing.
• Perform accounts payable functions, such as receiving and processing invoices, verifying account coding, securing necessary authorizations and signatures, ensuring compliance with prevailing wage laws, and updating vendor information.
• Prepare and mail invoices, track and reconcile activity for all reimbursements contracts, and maintain up-to-date receivable vendor information throughout the year.
• Track purchase orders as received or requested.
• Record general ledger journal entries (e.g., cash receipts, payroll, manual payments), perform account coding, and maintain and update general ledger accounts as needed.
• Prepare and submit financial and payroll reports to internal groups and external agencies, including monthly, quarterly, and annual reports to the Department of Revenue and other reporting agencies, as well as Budget to Actual Expenditure Reports.
• Prepare and issue annual employee income W-2 forms and non-employee income 1099 forms in compliance with IRS regulations. Ensure timely submission to tax authorities and recipients.
• Review and reconcile bank deposits before recording cash receipts.
• Provide assistance and information to other departments regarding Finance policies and procedures.
• Perform a variety of general and specialized technical and clerical accounting duties, including but not limited to audits, data entry, typing, filing, correspondence, forms and other reports as assigned.

Benefits

• FVRLibraries covers 90-95% of full-time employees’ health insurance premium cost
• 90-100% of dental insurance premium costs
• Life Insurance, AD&D and Long-Term Disability Insurance at no cost to the employee
• Employees have the ability to enroll in additional, voluntary insurance plans such as income protection plans (life insurance, voluntary AD&D, accident insurance, critical illness insurance), Flexible Spending Accounts and Health Savings Accounts.
• 13 paid holidays throughout the year
• Full time employees accrue 8 hours of sick leave per month.
• The initial vacation leave accrual is 11 hours per month; this increases over time based on years of employment.
• other types of paid time off for situations such as jury duty, bereavement leave, inclement weather and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree