Payroll & Accounting Specialist

Signicast•Hutchins, TX

2d•Onsite

About The Position

Under the direction of the Controller, the Payroll & Account Specialist is responsible for administering payroll, accounts receivable, and accounts payable functions while ensuring compliance with company policies, Generally Accepted Accounting Principles (GAAP), and applicable federal, state, and local regulations. Supports month-end and year-end closing, maintains accurate financial records, and assists the Controller with financial reporting, audits, and special projects.

Requirements

High school diploma or HSED/GED equivalent
Minimum of two years of payroll, A/R and A/P experience
Familiarity with month-end and year-end closing procedures, general ledger accounting, account reconciliations, and Generally Accepted Accounting Principles (GAAP).
Must maintain absolute confidentiality of company, customer, and employee confidential records and information.
Must be able to effectively communicate with other employees to share information, solves problems, and instructs or employees.
Ability to read and interpret complex documents such as financial documents, legal contracts, and complex correspondence.
Ability to write standard reports and documentation.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Ability to solve practical problems and manage a variety of concrete variables in situations with limited standardization.
Demonstrated ability to interpret and apply instructions presented in written, oral, diagrammatic, or schedule form while maintaining strict confidentiality of financial and employee information.
Ability to effectively prioritize multiple tasks, meet deadlines, work independently, and consistently produce accurate, detail-oriented work in a fast-paced environment.
Requires the ability to operate various equipment to include office equipment.
Proficiency with accounting, payroll, and ERP systems (such as JobBOSS), Microsoft Excel, and Microsoft Office applications is required.
Must possess strong computer skills with the ability to learn new software and systems as needed.
Strong analytical, reconciliation, organizational, problem-solving, communication, and customer service skills.

Nice To Haves

Equivalent combination of education and experience.

Responsibilities

Process accurate and timely payroll for all employees, including new hires, employee changes, additional earnings, bonuses, profit sharing, garnishments, voluntary deductions, direct deposits, and retroactive payroll adjustments.
Audit payroll transactions and payroll reports to ensure accuracy and compliance with company policies and payroll tax regulations.
Maintain payroll records and prepare payroll journal entries, reconciliations, and supporting documentation.
Process payroll tax withholdings, employee benefit deductions, and required payroll tax filings.
Process wage garnishments, child support orders, tax levies, loans, and other required deductions.
Research and resolve payroll discrepancies and employee payroll inquiries.
Prepare payroll checks and electronic payroll transactions through designated payroll systems.
Remain current on payroll regulations, tax laws, and compliance requirements.
Perform all accounts receivable activities, including but not limited to: accurately record and post customer payments received by cash, check, ACH, lockbox, and credit card.
Maintain customer receivable records, invoices, debits, credits, and adjustments.
Investigate and resolve customer account discrepancies by coordinating with Sales, Customer Service, and customers.
Process authorized deductions and adjustments while following company procedures for unauthorized deductions and collections.
Monitor customer payment history and assist with collection efforts as needed.
Prepare accounts receivable aging reports, reconciliations, and monthly summaries.
Voucher all invoices by receiving, entering into computer and paying invoices after verifying each by matching invoices to receiving report and with purchase order price.
Perform all accounts payable duties associated with month-end closing procedures to include vouchering all invoices, printing accrual and accounts payable trial balance reports, reconciling accrual and accounts payable trial balance reports to the general ledger inter-company account, providing a list of outstanding invoices to the Controller, etc.
Sales & Use Tax Reporting & Annual 1099 Submission.
Assist with implementation, maintenance, and enhancement of accounting systems, including JobBOSS or successor ERP systems.
Assist the Controller with day-to-day financial management, budget support, financial analysis, audits, and special accounting projects.
Identify, investigate, and resolve accounting discrepancies promptly.
Serve as backup receptionist as needed.
Occasional overtime may be required during payroll processing, month-end/year-end closing, audits, or other peak accounting periods.