Payroll Specialist

Hutton•Wichita, KS

4d•Onsite

About The Position

The Payroll Specialist manages the full weekly payroll process for employees companywide. The role ensures employees are paid accurately and on time, resolves payroll issues, protects confidential records, and works closely with Accounting, People Operations (Human Resources), and department and field leaders. The ideal candidate has hands-on payroll and payroll tax experience, strong Excel skills, and the ability to manage recurring deadlines. They take ownership, follow through, and treat employees and coworkers with respect. The position is based in an office setting and follows a full-time schedule of 40 hours per week. It involves prolonged periods of sitting at a desk and working on a computer, frequent repetitive hand, wrist, and finger movements to type, enter data, and handle paperwork, and viewing a computer screen or multi-monitor setup for extended periods. Hutton Corporation is an Equal Opportunity Employer. It provides equal employment opportunities to all team members and applicants and prohibits discrimination and harassment on the basis of protected characteristics under federal, state, or local laws.

Requirements

High school diploma or GED required.
Previous payroll experience with independent responsibility for the full payroll cycle, including high-volume payroll and hands-on payroll tax work such as withholding, reconciliations, and quarterly reporting.
Proficiency in Microsoft Excel, including formulas, lookups, sorting, filtering, and reconciling data.
Ability to meet firm, recurring payroll deadlines.
Strong attention to detail and ability to research and resolve discrepancies independently.
Ability to maintain confidentiality when handling employee compensation, banking, and tax information.
Clear communication, dependable follow-through, and strong organizational skills.
Willingness to learn CMiC software and adapt to changing systems and processes.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration.
Construction payroll experience, including job cost coding and payroll for field and office employees.
Experience with CMiC or other construction accounting software.

Responsibilities

Manage the complete weekly payroll cycle, from timecard review through processing, verification, and reporting; process travel benefits, research discrepancies, and make corrections as needed.
Review timecards for accurate hours, job and department coding, overtime, and PTO; follow up on missing or incorrect entries and approvals before processing.
Process changes to employee information, pay rates, tax withholdings, direct deposits, and deductions in coordination with People Operations.
Prepare and submit certified payroll reports for prevailing wage projects.
Prepare and reconcile 401(k) reporting, including contributions and loan repayments, and coordinate timely submission and funding.
Maintain accurate payroll records, reconcile reports to accounting records, and respond to employee questions accurately and discreetly.
Document procedures, support cross-training, and identify opportunities to improve accuracy and efficiency.
Prepare, reconcile, and remit payroll taxes accurately and on time, including quarterly reports and annual W-2 preparation.
Research tax discrepancies and notices, coordinate corrections, and maintain documentation.
Stay current on payroll requirements that affect Hutton.
Demonstrate Hutton’s values of Lead, Inspire, Respect, and Construct by taking ownership of accurate and timely payroll, helping coworkers succeed, handling sensitive questions with care, and contributing ideas to improve the team.