Payroll Specialist

Black Rifle Coffee•San Antonio, TX

1d•Onsite

About The Position

The Payroll Specialist owns the full end-to-end payroll process for a multi-state, hourly and salaried workforce. This role is accountable for payroll accuracy, compliance, and timely execution, partnering closely with Finance, HR, and field operations. The ideal candidate has hands-on experience managing complex payrolls, retail timekeeping systems, and translating time punch data into payroll systems such as Workday in a fast-paced, mission-driven environment.

Requirements

3–5 years of hands-on, end-to-end payroll processing experience, preferably in a retail or multi-unit environment.
Strong experience using Workday Payroll and working directly with a payroll vendor (OSV experience required).
Experience with NCR Back Office strongly preferred, including manual extraction and validation of time punch data.
Proven ability to manually reconcile and convert timekeeping data into Workday when integrations are unavailable.
Strong working knowledge of federal, state, and local payroll regulations and wage and hour compliance.
Exceptional attention to detail, organization, and follow-through.
Strong communication and customer service skills, with the ability to handle sensitive information confidentially.
Ability to thrive in a fast-paced, mission-driven environment with tight payroll deadlines.

Nice To Haves

Bachelor’s degree in Accounting, Finance, HR, Business Administration, or equivalent experience preferred.

Responsibilities

Own the full bi-weekly payroll process from time data collection through final payroll submission and reconciliation.
Manage payroll processing for hourly and salaried employees across multiple states and jurisdictions.
Review, audit, and validate time punches, pay codes, earnings, deductions, and taxes for accuracy prior to payroll submission.
Convert time punch data from external systems into Workday when manual uploads or adjustments are required.
Process off-cycle payrolls, retro payments, bonuses, commissions, and corrections as needed.
Serve as the primary point of contact with the payroll vendor (OSV) for payroll processing, issue resolution, and system coordination.
Investigate, resolve, and communicate payroll discrepancies and employee inquiries in a timely and professional manner.
Ensure accurate payroll funding, payroll registers, and post-payroll reconciliations in partnership with Finance.
Maintain and administer payroll data within Workday, ensuring data integrity across HRIS, payroll, and timekeeping systems.
Support and troubleshoot timekeeping workflows, including manual time punch collection and validation.
Leverage NCR Back Office for time and attendance data; manually extract and format punch data when system integrations are unavailable.
Partner with field leaders and store teams to resolve timecard issues and improve timekeeping compliance.
Participate in payroll system updates, testing, and process improvements.
Ensure payroll operations comply with federal, state, and local wage and hour laws, tax regulations, and reporting requirements.
Manage payroll-related audits and support year-end activities including W-2 processing and tax reconciliations.
Maintain accurate payroll documentation, internal controls, and audit trails.
Support SOX-related documentation and provide audit support as needed.
Prepare payroll reports, labor analysis, and ad hoc reporting for Finance and leadership.