Payroll Specialist

Barnes & Thornburg LLP•Indianapolis, IN

32d•Onsite

About The Position

Under the general supervision of the Senior Payroll Manager, and according to established policies and procedures, the Payroll Specialist performs the processing of payroll and all related duties. Maintains contact with attorneys, staff, outside vendors, and agencies and observes confidentiality of personnel, client and firm matters.

Requirements

Thorough knowledge of the payroll process and payroll tax laws.
One to two years of payroll experience required.
Ability to maintain highly confidential information.
Strong organizational skills with the proven ability to organize and prioritize numerous tasks and complete them under time constraints.
Strong attention to detail.
Ability to analyze and solve problems.
Proficient with Microsoft Excel.
Interpersonal skills necessary to communicate and follow the instruction effectively from a diverse group of attorneys, administrators, and staff and provide information with ordinary courtesy and tact.
Work occasionally requires a high level of mental effort when performing essential duties.
Must be able to perform essential duties with time constraints and interruptions.
Work occasionally requires more than 40 hours per week to perform the essential duties of the position.

Nice To Haves

Prior experience utilizing Dayforce payroll system is preferred.

Responsibilities

Solves problems concerning payroll, answers inquiries, and enforces payroll policies.
Manages the Payroll Services Outlook inbox, serving as the primary point of coordination for payroll-related inquiries and requests. Delegates tasks to appropriate team members as needed.
Leads the semi-monthly salary payroll process in Dayforce with minimal supervision, including, but not limited to, maintenance, adjustments, personal account reimbursements, and general ledger posting.
Leads the bi-weekly hourly payroll process in Dayforce with minimal supervision, including, but not limited to, maintenance, adjustments, timecards, paralegal overtime, staff account reimbursements, and general ledger posting. Prints and saves all per pay reports for all payrolls and distributes checks to other offices.
Compiles reports and administers the funding of HSA, FSA, transit, and charitable donation programs, including uploading file feeds to appropriate vendors.
Performs monthly accounting functions, such as creating OT reports, follows up on stale payroll checks, and prepares other ad hoc reports requested by other departments.
Participates in training, webinars, and professional development to stay current on payroll regulations, industry trends, and software enhancements.
Assists in development of overall payroll procedures by recommending improvements or changes deemed necessary for greater efficiency. Keeps procedures current.
Cross trains in all aspects of payroll processing functions to ensure operational continuity and provide backup support as needed.
Other duties as assigned.