Payroll Specialist

Aston Carter•Kirkland, WA

11d•$28 - $30•Onsite

About The Position

This hybrid HR & Executive Support Specialist role blends hands-on payroll and benefits administration with HR coordination and direct support to the CEO. You’ll play a critical role in ensuring smooth HR operations while helping drive executive efficiency in a fast-paced, high-impact environment. This is an exciting opportunity for someone who wants to expand into a full HR Generalist role over time while gaining exposure to executive leadership.

Requirements

Bachelor’s degree in HR, Business, or related field (or equivalent experience)
2–4 years of HR or HR coordination experience
Hands-on experience with payroll and benefits administration
Experience with HRIS platforms (Workday preferred)
Proficiency with Microsoft Office (Excel, Outlook, PowerPoint, Word)
Experience with expense systems like Concur
Strong organizational skills and attention to detail
Ability to juggle multiple priorities in a fast-paced environment
High level of discretion with confidential information
Strong communication and customer-service mindset
Self-starter mindset with adaptability and initiative

Nice To Haves

Experience in medical device, biotech, or regulated industries
Multi-state HR compliance knowledge (WA & CA preferred)
Exposure to HR audits and compliance reporting
SHRM-CP, PHR, or in progress
Interest in growing into a full HR Generalist role

Responsibilities

Process and audit semi-monthly/bi-weekly payroll for accuracy and compliance
Maintain employee records and ensure data integrity in HRIS systems (e.g., Workday)
Administer benefits (health, dental, vision, retirement) including enrollments and changes
Coordinate open enrollment and serve as a first point of contact for benefits questions
Track and manage leaves of absence (FMLA and state-specific)
Support onboarding and offboarding, ensuring smooth employee transitions
Assist with recruiting coordination including job postings and interviews
Maintain HR policies, SOPs, and compliance documentation
Run HR reports and support audits (EEO, AAP, etc.)
Ensure compliance with WA & CA employment regulations
Manage a complex calendar with proactive scheduling and conflict resolution
Prepare and reconcile expense reports (Concur or similar)
Coordinate travel arrangements and detailed itineraries
Prepare presentations, briefings, and meeting materials
Act as a liaison between the CEO and internal teams
Support special projects and high-priority initiatives
Coordinate training sessions and HR initiatives
Organize HR files and shared resources
Provide general administrative support across departments
Contribute to a collaborative and efficient workplace environment