Payroll Specialist

ICW Group

1d • Onsite

About The Position

Are you looking to make an impactful difference in your work, yourself, and your community? Why settle for just a job when you can land a career? At ICW Group, we are hiring team members who are ready to use their skills, curiosity, and drive to be part of our journey as we strive to transform the insurance carrier space. We're proud to be in business for over 50 years, and its change agents like yourself that will help us continue to deliver our mission to create the best insurance experience possible. Headquartered in San Diego with regional offices located throughout the United States, ICW Group has been named for ten consecutive years as a Top 50 performing P&C organization offering the stability of a large, profitable and growing company combined with a focus on all things people. It's our team members who make us an employer of choice and the vibrant company we are today. We strive to make both our internal and external communities better everyday! Learn more about why you want to be here! The purpose of this job is to timely and accurately administer the end-to-end payroll process for four ICW Group companies in multiple geographic areas in a manner that supports Team Member satisfaction and complies with all wage and hour and other legal requirements. This position exists to support all areas of payroll data management, education reimbursement, and other HR service center programs and processes while always maintaining a high level or discretion and confidentiality of information.

Requirements

• High school diploma or general education degree (GED) required.
• Minimum of 5 years payroll experience with at least two years working in a multi-state employer environment required; or equivalent combination of education and experience will be considered.
• Demonstrated knowledge of Payroll processing and timekeeping best practices, basic Accounting principles, California and federal wage and hour law.
• Competent in the use of Microsoft Word, Microsoft Excel, and Microsoft Outlook.
• Demonstrated proficiency in using HRIS, Payroll and Timekeeping systems, preferably experience with Workday software.
• ADP/Smart Compliance.
• Detail oriented; reliable; strong ability to initiate and execute on tasks; proficient in working with numbers and performing arithmetic calculations.

Nice To Haves

• Associate’s degree in HR, Payroll or Accounting preferred.
• APA Certification/membership preferred.

Responsibilities

• Administers the Payroll system for all ICW Group Companies.
• Initiates process and sets up ICW companies as employers in new states, completing required paperwork and securing tax id.
• Establishes and posts annual payroll period and holiday calendars.
• Processes payroll-related documents and responds to state disability, unemployment, and employment verification requests.
• Administers annual end of year and W-2 processes ensuring accurate, complete data is provided within the established legal deadlines.
• Prepares and processes off-cycle payrolls and manual checks as needed for new hires, terminations, bonuses, or other payments.
• Responds to payroll-related inquiries and resolves concerns.
• Maintains current working knowledge of payroll software and tax laws for all states with employees.
• Identifies and recommends updates to payroll processing and procedures.
• Processes accurate bi-weekly payrolls for four companies using the Workday timekeeping and payroll systems.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including team member timesheets, salaries, benefits, garnishments, taxes, and other deductions.
• Prepares and maintains accurate records and reports of payroll transactions.
• Processes and tracks other payroll-related items including auto usage, moving allowances, bonuses, stock options, special payments, deductions, and recurring imputed income transactions that arise for each payroll period.
• Ensures all team members are paid within legal time requirements and with proper calculations.
• Originates and distributes applicable bi-weekly payroll reports to Finance.
• Reconciles payroll account for tax liability and wage summaries biweekly, monthly, quarterly, and annually.
• Supports HR Service Center operations.
• Backs up HR Advisor in managing Team Member inquiries through the Workday Case Management system.
• Creates articles for inclusion into the HR Service Delivery Databases in areas of expertise.
• Provides record-keeping support for leave management.

Benefits

• Challenging work and the ability to make a difference
• You will have a voice and feel a sense of belonging
• We offer a competitive benefits package, with generous medical, dental, and vision plans as well as 401K retirement plans and company match
• Bonus potential for all positions
• Paid Time Off
• Paid holidays throughout the calendar year
• Want to continue learning? We’ll support you 100%

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees