Payroll Specialist - Jessup Univ. - Rocklin, CA

Midwestern Interactive Growth Team • Rocklin, CA

3d • $60,000 - $75,000 • Hybrid

About The Position

The Payroll Specialist is responsible for the accurate, timely and compliant processing of the University’s bi-weekly payroll. The position manages day-to-day payroll operations while operating within established controls and supervisory review. This position serves as a critical link between HR, the Business Office, supervisors and employees by ensuring accuracy, regulatory compliance, reliable reporting and responsive service.

Requirements

• Bachelor’s degree in Accounting or Finance; or an equivalent combination of education and experience.
• Minimum of four years of payroll processing experience preferred
• In depth knowledge of wage and hour laws (knowledge of California rules are highly beneficial)
• Strong knowledge of current methods, practices, and terminology used in payroll, financial, and statistical and record-keeping; bookkeeping practices; business mathematics
• Hands on knowledge of payroll and accounting software (Paylocity, Sage Intacct preferred)
• Proficiency in Microsoft Office, specifically Excel, and Google applications preferred
• Ability to work independently and have a strong understanding of the theoretical and practical components of the position apart from just being familiar with performing assigned tasks
• Strong attention to detail, excellent organizational skills, ability to meet tight deadlines and adjust to shifting priorities
• Strong team play and ability to work collaboratively with colleagues across functions, communicate clearly and contribute to shared goals while maintaining individual accountability
• Excellent verbal and written communication skills, interpersonal skills, and customer service oriented
• Critical, analytical, and creative thinking to identify and solve problems
• Applicants must be currently authorized to work in the United States on a full-time basis.
• Gloo is only able to consider candidates who are U.S. Citizens, U.S. Permanent Residents, and individuals eligible for H-1B transfer or petition (we are unable to sponsor new H-1B visas).

Nice To Haves

• Prior experience or familiarity in a postsecondary environment or nonprofit organizations is highly desirable
• Familiarity with religious organizations and the processing of ministerial housing allowances desirable

Responsibilities

• Manage all aspects related to the bi-weekly payroll, ensuring accurate and timely processing in accordance with University policy and applicable federal, state and local regulations.
• Maintain payroll records and data within the payroll system (currently Paylocity), including processing payroll related changes, updates, etc.
• Prepare payroll calculations, registers and supporting documentation for review and approval by the supervisor prior to payroll finalization
• Process payments to employees including creating paper checks/direct deposit vouchers and creating multiple reports to ensure the accuracy of payroll processing
• Calculates IRS, Franchise Tax Board, and other garnishments in accordance with regulations
• Ensures accuracy of W2s, including distribution
• Audits and maintains records of federal and state income taxes and FICA taxes (especially as it relates to minister employees and student employees) and reconciles with IRS 941 forms
• Research and implement individual state’s requirements
• Completes all requirements of each state and coordinates required documentation to the payroll service provider in a timely manner
• Ensures ongoing follow up and documentation are provided for correct tax reporting
• Maintains and audits leave accrual balances, and verifies retirement contributions, LT/ST disability, payroll donation and health insurance deductions.
• Ensures accurate maintenance, reconciliation and retention of payroll records in accordance with legal and institutional requirements.
• Serve as the primary liaison with the University's payroll service provider including managing system access, supporting employees and supervisors, and coordinates systems
• Responds to employee inquiries regarding payroll, deductions, tax set up and related matters.
• Maintains employee confidence and protects payroll operations by safeguarding confidential and sensitive information
• Process and respond to employment verification requests in a timely and confidential manner, ensuring strict compliance with university policies, state regulations, and federal privacy laws (such as FERPA).
• Prepare and report projected payroll cash requirements to the Controller and CFO, supporting cash-flow planning and financial oversight.
• Prepares journal entries for upload into the University's accounting system.
• Prepares complex reports as needed for auditors, including worker's compensation and financial aid audits.
• Consults and collaborates with Human Resources, Senior Accountant and Accounting Manager regarding major policy decisions, unusual problems and payroll changes.
• Works closely with Human Resources regarding any changes in personnel.
• Works closely with Academic Support staff to ensure the accurate payment of faculty pay.

Benefits

• Competitive compensation and discretionary performance bonus commensurate with experience
• Flexible PTO policy and state-compliant sick leave to support your well-being
• Medical, Dental, and Vision plans with up to 90% coverage for employees
• Generous employer HSA contributions for HDHP elections
• Employer-sponsored 401k program with a 2% employer match
• Learning & Development stipend available after 6 months of employment
• Paid Parental Leave
• A dynamic, talented team, dedicated to changing the world and building an incredible business
• Onsite and virtual social events to keep us connected in our hybrid work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level