Payroll Specialist

Mechanics Bank • Walnut Creek, CA

8d • Onsite

About The Position

Mechanics Bank is currently searching for a full time Payroll Specialist to join our team. This role will be working on-site. Under general supervision of the Payroll Supervisor, performs routine and complex tasks relating to the processing of the semi-monthly payroll. Duties may include checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records and miscellaneous changes. Performs accounting and clerical duties related to the issuance of the semi-monthly payrolls. Tasks generally require little to no deviation from established procedures. Provides quality customer service to all clients, while exhibiting a high degree of professionalism and confidentiality in handling and having access to sensitive employee information. This position requires the use of tact, discretion, good judgment and good time management skills. Possesses technical knowledge of all areas of employee payroll and HRIS system to be able to answer questions from employees, coworkers and work directly with external support representatives.

Requirements

• High School or GED required.
• 3 years minimum Intermediate Level Individual Contributor required.
• Knowledge of principles, practices and procedures of payroll and accounting; modern office practices and procedures; data processing; basic knowledge of laws pertaining to payroll; record-keeping techniques.
• Must possess good human relations and communication skills and exercise good judgment.
• Exhibits team spirit in working with others, communicating openly and in a helpful manner to insure coordination and cooperation.
• Maintains confidentiality regarding professional matters.
• Must possess a high level of accuracy and problem solving skills with excellent attention to detail.
• Needs to be able to work well under time constraints and be able to manage time effectively to process payrolls for numerous companies simultaneously.
• Must possess good organizational skills.
• The employee is regularly required to sit and talk or hear, and use hands to finger, handle, or feel objects, tools, or controls.
• The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, or crouch.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision.

Nice To Haves

• 2 year Associate Degree preferred.
• Workday Experience preferred.
• Additional experience may be considered in lieu of degree.

Responsibilities

• Primary responsibility is the processing of the semi-monthly payrolls utilizing various time and attendance systems and Workday payroll system.
• Audits salary increases, retro pay and absence tracking.
• Records Wage attachments, prior period adjustments and non-benefit ongoing payroll deductions.
• Prepares Voluntary and Involuntary termination checks and provides required funding to Finance.
• Maintains a strong knowledge of the payroll reporting functions.
• Responsible for the quarterly reporting of Multiple Worksite Reporting to the Department of Labor, Bureau of Labor Statistics and various Government agencies.
• Assists Payroll Supervisor with internal audit during audit process, provides documents, reports and other payroll items upon request.
• Completes verification of employment forms and records wage information to financial institutions as requested.
• Complete and verify information for all Unemployment claims.
• This may at times be extremely confidential working with HRBP or Employee Relations department.

Benefits

• Medical, prescription, dental, and vision coverage for employees and their eligible family members
• Employer paid Employee Assistance Program, Life Insurance, AD&D, and Disability benefits
• Health Savings Account with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts and Commuter/Parking Benefit
• 401(k) and Roth 401(k) with company contribution
• 529 Education Savings plan, Tuition Reimbursement Program and Student Loan Assistance Program
• Supplemental Health plans, Voluntary Legal and Identity Theft Services
• 11 paid holidays, paid Sick days (accrual of one hour for every 30 hours worked), up to 25 paid vacation days, and 16 hours of paid volunteer time throughout the calendar year
• Free personal checking and savings account
• Discounted rates on primary residence loan with $0 origination fees (restrictions apply)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED